Senior Client Accounting Specialist
ORGANIZATION: International Law Firm
LOCATION: New York, NY
HYBRID SCHEDULE: 2 days in office / 3 days from home
BENEFITS: Base salary to $95K, commensurate with experience and Well Paid Overtime, Plus Generous Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.
KEY RESPONSIBILITIES:
- Attend partner meetings when necessary
- Perform client accounting and collection activities for assigned clients in a timely manner
- Monitor aging of unbilled fees for assigned partners and/or clients
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
- Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
- Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
- Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
- Review Proformas for misallocated time and ensure time entries are in accordance with client policy
- Communicate new/changes in client policies to timekeepers
- Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
- Perform time entry narrative changes with respect to additions, corrections and deletions
- Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
- Obtain and review Engagement letters and Outside Counsel Guidelines
- Validate and test functionality and reports during billing system upgrades
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
REQUIREMENTS:
- Bachelor’s Degree preferred
- 5+ years of related billing experienced required, preferably in a law firm or professional services environment
- Proficient knowledge of MS Office with emphasis on Word and Excel
- Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
- Outstanding interpersonal skills to work effectively within a team environment, as well as independently
- Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required