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Senior Client Accounting Specialist

  • Location: New York, New York
  • Type: Direct Hire
  • Job #754
  • Salary: $90,000

Senior Client Accounting Specialist 

ORGANIZATION: International Law Firm


HYBRID SCHEDULE: 2 days in office / 3 days from home

BENEFITS: Base salary to $95K, commensurate with experience and Well Paid Overtime, Plus Generous Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.


  • Attend partner meetings when necessary
  • Perform client accounting and collection activities for assigned clients in a timely manner
  • Monitor aging of unbilled fees for assigned partners and/or clients
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
  • Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
  • Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy
  • Communicate new/changes in client policies to timekeepers
  • Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
  • Perform time entry narrative changes with respect to additions, corrections and deletions
  • Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
  • Obtain and review Engagement letters and Outside Counsel Guidelines
  • Validate and test functionality and reports during billing system upgrades
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise


  • Bachelor’s Degree preferred
  • 5+ years of related billing experienced required, preferably in a law firm or professional services environment
  • Proficient knowledge of MS Office with emphasis on Word and Excel
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
  • Outstanding interpersonal skills to work effectively within a team environment, as well as independently
  • Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required