Skip to main content

Patent Administrator

  • Location: San Francisco, California
  • Type: Direct Hire
  • Job #960
  • Salary: $98,000

Patent Administrator

LOCATION: Bay Area, CA | Washington, DC | Seattle, WA | New York, NY

THE ORGANIZATION: Top Ranking and Reputable Law Firm

COMPENSATION & BENEFITS: Competitive base salary up to $128K, commensurate with experience, plus well-paid bonus; Medical, Dental, and Vision Benefits; Life Insurance; 401K plus match; PTO off, Holidays, and sick days; FSA; Transit program; plus all firm amenities.


  • Report directly to the Patent Client Services Supervisor
  • Record billable and nonbillable time; submit Intapp timely
  • Maintain up-to-date knowledge of patent rules and regulations
  • Draft, prepare and proofread written correspondence
  • Draft and e-file various legal documents in the USPTO related to patent prosecution of applications
  • Format utility and provisional specifications for filing in the PTO
  • Develop and maintain structural and formatting requirements as outlined in the MPEP
  • Serve as an expert for specific client requirements and needs for filing and reporting of documents
  • Review and maintain docket calendars for assigned clients
  • Prepare agendas for client meetings
  • Maintain file integrity


  • 4+ years of patent prosecution experience in a law firm or professional services environment
  • Proficiency navigating PTO platforms (EFS, PAIR, EPAS, WIPO, PTO Financial Manager)
  • Knowledge of U.S. Patents
  • Experience preparing complex IDSs
  • IP docketing systems knowledge
  • Possess a high level of attention to detail
  • Excellent organizational, problem-solving, analytical and decision-making skills a
  • Excellent verbal and written communication skills
  • Strong proofreading and reading comprehension skills
  • Microsoft Word, Excel and Outlook
  • Maintain and handle confidential and sensitive information with discretion