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Office Administrator

  • Location: New York, New York
  • Type: Direct Hire
  • Job #938
  • Salary: $107,000

Office Administrator

ORGANIZATION: Top Ranking U.S. Based Law Firm


COMPENSATION & BENEFITS: Base salary up to $145K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!


  • Manage the day-to-day operations and administrative functions of the New York office
  • Serve as point of contact for building management and staff to address maintenance needs 
  • Oversee office operations, including facilities, office services, reception, secretaries, and executive assistants
  • Manage office supply and equipment inventory tracking; perform vendor cost analysis
  • Produce productivity and headcount statistics for the month
  • Manage payroll and vendor expense management
  • Manage maintenance of all pantries and kitchen equipment throughout the office
  • Point of contact for employee relations, orientation and training
  • Track and process expense reports, reimbursements and check requests
  • Perform bank reconciliations and weekly cash reporting and prepare annual firm budget
  • Manage and oversee budget and invoice processing for catering, equipment and services
  • Supervise administrative staff, facilities and office services
  • Assist with planning and execution of office events
  • Design and implement initiatives and programs to drive cultural change and engagement
  • Audit the online conference room booking system
  • Participate in monthly meetings with Partners and Office Leadership to discuss improvements and/or changes


  • Bachelor's degree required
  • Minimum of 7+ years of office management or related supervisory and/or managerial experience in a fast-paced, corporate environment; law firm environment preferred
  • Proficiency in Microsoft Word and Excel, QuickBooks a plus
  • Ability to learn computer software quickly and independently
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
  • Client service focus and excellent leadership skills
  • Desire to be challenged and to take on additional responsibilities
  • Ability to communicate effectively, dispassionately and diplomatically
  • Strong attention to detail
  • Ability to collaborate smoothly with many other people and departments
  • Very strong customer service skills
  • Interest in solving problems and trying new approaches
  • Ability to complete jobs in a timely manner and meet deadlines
  • Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
  • Ability to handle confidential matters
  • Ability to remain calm and function under pressure