Manager of Conference Services & Events
ORGANIZATION: Elite NYC-Based Law Firm
LOCATION: New York, NY
COMPENSATION & BENEFITS: Base salary up to $165K, plus generous performance-based bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Gym membership perks, Life Insurance, all firm amenities, exceptional culture, prestigious firm with historical stability, security and career growth. Noted as one of the most desired law firms to work for globally!
SUMMARY: The Manager of Conference Services & Events will spearhead the firm’s internal events for attorneys, clients, and staff. The role will have a heavy emphasis on managing the Conference Center, as well as supervising the group’s junior staff members.
RESPONSIBILITIES:
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Supervise, mentor and train assigned conference services and events staff
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Develop and implement the desired scope of services for Conference Services operations
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Handle complex event/conference logistics and ensure that both internal and external events are executed properly
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Oversee outside event/conference vendor relationships as needed
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Manage maintenance of catering rooms, kitchens and conference rooms
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Work with the broader events and marketing team on collaborative projects to promote the firm’s image and ensure spectacular customer service
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Hold daily meetings to review event logs and meeting requests
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Coordinate with other departments to plan and execute events
QUALIFICATIONS:
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Bachelor's degree required
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8+ years of previous experience in event planning in a corporate conference center or in the hospitality industry
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3+ years of management/supervisory experience including vendor management
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Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
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Working knowledge of conference room reservation software
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Ability to learn computer software quickly and independently
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Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
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Desire to be challenged and to take on additional responsibilities
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Ability to communicate effectively, dispassionately and diplomatically
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Ability to collaborate smoothly with many other people and departments
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Very strong customer service skills
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Ability to complete jobs in a timely manner and meet deadlines
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Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
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Ability to handle confidential matters and to remain calm and function under pressure
