Executive Assistant to Co-CEO
LOCATION: Brooklyn, NY
THE ORGANIZATION: Reputable Investment Firm
COMPENSATION: Competitive base salary up to $175K, commensurate with experience, plus very generous bonuses, Medical and Dental benefits, unlimited PTO, 401K, and more. Stellar benefits!
SUMMARY: The Executive Assistant to the Co-CEO will provide high-quality support, performing administrative tasks and will lead projects for the Co-CEOs’ office. The ideal candidate must have the confidence and technical skills to support a fast-paced office.
KEY RESPONSIBILITIES:
- Provide meticulous support to the Co-CEOs
- Act as the first point of contact for the Co-CEOs’ office when fielding calls, emails and other correspondence
- Utilize forward-thinking and strategy when calendaring and scheduling various meetings
- Responsible for prioritizing and keeping track of deadlines and pertinent tasks
- Function with autonomy and work on special projects as directed
- Handle complex activities (may be highly confidential and require discretion)
- Interface and establish ongoing positive business relationship with clients
- Communicate effectively on busy, multiple telephone lines
- Go above and beyond to ease the Co-CEOs’ administrative duties; calendar organization, billing assistance, contact management, travel management and more
- Draft and proofread correspondence and various forms of documentation
- Monitor and maintain all pertinent email inboxes
- Prepare documents, PowerPoint presentations, Word documents, Excel spreadsheets, detailed meeting notes and any other necessary items to support Co-CEOs
- Assist in the preparation of travel, expense reports and other personnel records
- Schedule and arrange meetings, conferences and events as needed
- Update and monitor calendar reminders and entries for all deadlines
REQUIREMENTS:
- 2 + years of C-level support or event planning experience in a legal or professional environment
- Maintain positive “can-do” attitude
- Motivated to provide high quality client service
- Excellent written and oral communication skills
- Experience with heavy calendar and travel management
- Proficiency in Microsoft Word, Excel, Outlook, time entry software, Outlook and travel services and tools
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
- Detail-oriented with strong day-to-day organizational skills
- Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
