Legal Administrative Assistant to Partner / Counsel
POSITION: Legal Administrative Assistant to Partner / Counsel
BENEFITS: Base salary to $108K, plus paid overtime, Paid Time Off, Bonus, 401K, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Profit Sharing match, Flexible Spending Accounts, Transit Program and more!
LOCATION: Palo Alto, CA (remote – hybrid)
THE ORGANIZATION: Top-rated, Elite International Law Firm
SUMMARY: An international law firm is looking for an Administrative Assistant to support Partner(s)/Counsel(s), as well as other attorneys. The Administrative Assistant will have the confidence and technical skill set to complete a variety of administrative and secretarial tasks in an exciting, fast paced environment.
KEY RESPONSIBILITIES:
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Provide high quality word processing and administrative support to Partners and Counsel
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Oversee and manage vendor relationships
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Communicate regularly with service departments, attorneys and clients at offices across the world
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Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters
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Perform calendar management for all assigned attorneys; scheduling meetings, conference calls, travel, appointments, depositions, due dates, court appearances, etc.; anticipate, identify and resolve potential issues
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Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
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Maintain client and contact lists
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Provide support coverage during staff absences
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Assist with word processing of documents
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Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
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Update and maintain accurate client contact information and filing systems
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Perform day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents, etc.
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Maintain accurate knowledge of the policies and procedures of the firm in order assist with queries
REQUIREMENTS:
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High School Diploma or equivalent required
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5+ legal administrative or secretarial support experience
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Knowledge of legal processes and terminology
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Strong interpersonal, verbal and written communication skills
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Highly adaptable and extremely intelligent, professional and articulate
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Proficiency in MS Word, Excel, PowerPoint and Outlook
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Proficiency in CRM databases, time-entry and expense reimbursement software
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Great ability to make sound, decisive decisions and act accordingly