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IP Practice Assistant

  • Location: San Francisco, California
  • Type: Direct Hire
  • Job #1011

POSITION: IP Practice Assistant

COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.

LOCATION: San Francisco, CA

THE ORGANIZATION: Elite International & World Renowned Law Firm

SUMMARY: Top-ranked international law firm is seeking an IP Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client’s needs.


  • Assist with needs related to case work
  • Provide high quality secretarial assistance to Partners and team of IP Litigation Associates
  • Communicate regularly with service departments, attorneys and clients at offices across the world
  • Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
  • Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file documents in a timely fashion
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Perform electronic filing of court documents (Foreign, US filing)
  • Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
  • Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings 
  • Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
  • Communicate effectively with word processing and proofreading personnel to ensure IP Litigation documents are filed in a timely manner
  • Handle sensitive and confidential matters appropriately
  • Organize travel and track expenses for reimbursement


  • High school diploma required
  • College degree preferred
  • IP, Trademark, Patent, etc. experience is preferred
  • 5+ years in a legal secretarial/assistant experience
  • Excellent written and oral communication skills
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously