POSITION: IP Practice Assistant
COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.
LOCATION: San Francisco, CA
THE ORGANIZATION: Elite International & World Renowned Law Firm
SUMMARY: Top-ranked international law firm is seeking an IP Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client’s needs.
KEY RESPONSIBILITIES:
- Assist with needs related to case work
- Provide high quality secretarial assistance to Partners and team of IP Litigation Associates
- Communicate regularly with service departments, attorneys and clients at offices across the world
- Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
- Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file documents in a timely fashion
- Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
- Perform electronic filing of court documents (Foreign, US filing)
- Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
- Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
- Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
- Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
- Communicate effectively with word processing and proofreading personnel to ensure IP Litigation documents are filed in a timely manner
- Handle sensitive and confidential matters appropriately
- Organize travel and track expenses for reimbursement
REQUIREMENTS:
- High school diploma required
- College degree preferred
- IP, Trademark, Patent, etc. experience is preferred
- 5+ years in a legal secretarial/assistant experience
- Excellent written and oral communication skills
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
- Detail oriented with strong day-to-day organizational skills
- Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
