POSITION: Legal Team Assistant (Legal Secretary)
ORGANIZATION: Law Firm
LOCATION: San Francisco, CA
SUMMARY: The Legal Team Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. Someone who has a willingness to work hard as a member of a great team and work well-paid overtime.
KEY RESPONSIBILITIES
- Provide administrative legal support to variety of key stakeholders of a top law firm
- Function with autonomy and work on special projects with each case and clients
- Handle complex Legal Assistant activities (may be highly confidential and require discretion)
- Interface and establish ongoing positive business relationship with clients
- Communicate effectively on busy, multiple telephone lines
- Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
- Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities
- Type, format, edit and finalize legal documents
- Compose routine letters and memoranda and prepare reports
- Assist in the preparation of time-keeping, travel, expense reports and other personnel records;
- Schedule and arrange meetings and conferences
- Update and monitor calendar reminders and entries for all deadlines
- Input attorney time sheets and daily Time Entry
- Other duties as assigned
REQUIREMENTS
- 5+ years of administrative assistant, practice assistant or executive assistant level support in a law firm or financial institution
- Exposure to litigation desirable
- Proficiency in Word, Excel, Outlook, Docs Open
- Excellent written and oral communication skills
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
- Detail oriented with strong day-to-day organizational skills
- Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
