IP Legal Secretary
BENEFITS: Base salary up to $105K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Tuition Reimbursement, and more!
LOCATION: New York, NY
THE ORGANIZATION: Top Ranking Multinational Law Firm
KEY RESPONSIBILITIES:
- Provide high quality secretarial assistance to attorneys
- Prepare, enter, proofread, and finalize daily time entries
- Assist with the setup of new clients
- Assist with setup of new matters
- Receive, prepare and organize monthly proformas for review by billing attorney
- Assist with resolution of client issues, resubmissions and rejection of invoices
- Assist with client collection efforts
- Prepare and submit attorney expense reimbursement requests
- Submit domestic vendor invoices to accounting department
- Generate weekly attorney docket reports
- Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
- Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
- Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
- Handle sensitive and confidential matters appropriately
REQUIREMENTS:
- 2+ years of related administrative support experience
- High School Diploma required; Bachelor's degree preferred
- Microsoft Office Proficiency
- Excellent written and verbal communication skills
- Highly adaptable and extremely intelligent, professional and articulate
- Great ability to make sound, decisive decisions and act accordingly
