Skip to main content

IP Legal Secretary

  • Location: New York, New York
  • Type: Direct Hire
  • Job #879
  • Salary: $80,000

IP Legal Secretary

BENEFITS: Base salary up to $105K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Tuition Reimbursement, and more!


THE ORGANIZATION: Top Ranking Multinational Law Firm


  • Provide high quality secretarial assistance to attorneys
  • Prepare, enter, proofread, and finalize daily time entries
  • Assist with the setup of new clients
  • Assist with setup of new matters
  • Receive, prepare and organize monthly proformas for review by billing attorney
  • Assist with resolution of client issues, resubmissions and rejection of invoices
  • Assist with client collection efforts
  • Prepare and submit attorney expense reimbursement requests
  • Submit domestic vendor invoices to accounting department
  • Generate weekly attorney docket reports
  • Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
  • Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Handle sensitive and confidential matters appropriately


  • 2+ years of related administrative support experience
  • High School Diploma required; Bachelor's degree preferred
  • Microsoft Office Proficiency
  • Excellent written and verbal communication skills
  • Highly adaptable and extremely intelligent, professional and articulate
  • Great ability to make sound, decisive decisions and act accordingly