Skip to main content

Executive Assistant

  • Location: Miami, Florida
  • Type: Direct Hire
  • Job #936
  • Salary: $90,000

POSITION: Executive Assistant 


COMPENSATION: Base salary to $110K with experience, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A “Best Employer”!

THE ORGANIZATION: Top International Law Firm


  • Provide executive level legal support to Senior Director of Administration
  • Act as the first point of contact when fielding calls, emails and other correspondence
  • Utilize forward-thinking and strategy when calendaring and scheduling various meetings
  • Responsible for prioritizing and keeping track of deadlines and pertinent tasks
  • Function with autonomy and work on special projects 
  • Handle complex Executive Assistant activities (may be highly confidential and require discretion)
  • Interface and establish an ongoing positive business relationship with key stakeholders
  • Communicate effectively on busy, multiple telephone lines
  • Assist with budget, billing and invoicing; create reports and maintain records
  • Coordinate travel and manage busy executive schedule 
  • Draft and proofread correspondence and various forms of documentation
  • Monitor and maintain all pertinent email inboxes
  • Prepare documents, PowerPoint presentations, Word documents, Excel spreadsheets, detailed meeting notes and any other necessary items to support 
  • Assist in the preparation of travel, expense reports and other personnel records
  • Schedule and arrange meetings, conferences and events as needed
  • Update and monitor calendar reminders and entries for all deadlines


  • Bachelor’s Degree preferred
  • 5+ years of experience supporting a senior level executive in a law firm or professional services environment
  • Excellent written and oral communication skills
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously