POSITION: Executive Assistant
LOCATION: Miami, FL
COMPENSATION: Base salary to $110K with experience, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A “Best Employer”!
THE ORGANIZATION: Top International Law Firm
KEY RESPONSIBILITIES:
- Provide executive level legal support to Senior Director of Administration
- Act as the first point of contact when fielding calls, emails and other correspondence
- Utilize forward-thinking and strategy when calendaring and scheduling various meetings
- Responsible for prioritizing and keeping track of deadlines and pertinent tasks
- Function with autonomy and work on special projects
- Handle complex Executive Assistant activities (may be highly confidential and require discretion)
- Interface and establish an ongoing positive business relationship with key stakeholders
- Communicate effectively on busy, multiple telephone lines
- Assist with budget, billing and invoicing; create reports and maintain records
- Coordinate travel and manage busy executive schedule
- Draft and proofread correspondence and various forms of documentation
- Monitor and maintain all pertinent email inboxes
- Prepare documents, PowerPoint presentations, Word documents, Excel spreadsheets, detailed meeting notes and any other necessary items to support
- Assist in the preparation of travel, expense reports and other personnel records
- Schedule and arrange meetings, conferences and events as needed
- Update and monitor calendar reminders and entries for all deadlines
REQUIREMENTS:
- Bachelor’s Degree preferred
- 5+ years of experience supporting a senior level executive in a law firm or professional services environment
- Excellent written and oral communication skills
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
- Detail oriented with strong day-to-day organizational skills
- Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
