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Client Accounting Senior Coordinator

  • Location: New York, New York
  • Type: Direct Hire
  • Job #988
  • Salary: $105,000

POSITION: Client Accounting Senior Coordinator

ORGANIZATION: International Law Firm


BENEFITS: Base salary to $120K, and Well Paid Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.


  • Handles multiple complex billing and client analysis projects
  • Perform client accounting and collection activities for assigned clients in a timely manner
  • Monitor aging of unbilled fees for assigned partners and/or clients
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
  • Reviews outstanding balance reports 
  • Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
  • Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy
  • Communicate new/changes in client policies to timekeepers
  • Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
  • Perform time entry narrative changes with respect to additions, corrections and deletions
  • Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
  • Trains, mentors and assists Client Accounting Assistants and Coordinators
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
  • Able to assume a leadership role when supervisor or manager are absent


  • Bachelor’s Degree required
  • 5+ years of previous client billing or client billing accounting experience in a law firm or professional services organization
  • Working knowledge of MS Office with emphasis on Word and Excel
  • Knowledge of relevant firm computer software programs, including Aderant
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
  • Ability to multitask and prioritize
  • Outstanding interpersonal skills to work effectively within a team environment, as well as independently
  • Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required