POSITION: Client Accounting Senior Coordinator
ORGANIZATION: International Law Firm
LOCATION: New York, NY
BENEFITS: Base salary to $120K, and Well Paid Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.
KEY RESPONSIBILITIES:
- Handles multiple complex billing and client analysis projects
- Perform client accounting and collection activities for assigned clients in a timely manner
- Monitor aging of unbilled fees for assigned partners and/or clients
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
- Reviews outstanding balance reports
- Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
- Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
- Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
- Review Proformas for misallocated time and ensure time entries are in accordance with client policy
- Communicate new/changes in client policies to timekeepers
- Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
- Perform time entry narrative changes with respect to additions, corrections and deletions
- Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
- Trains, mentors and assists Client Accounting Assistants and Coordinators
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
- Able to assume a leadership role when supervisor or manager are absent
REQUIREMENTS:
- Bachelor’s Degree required
- 5+ years of previous client billing or client billing accounting experience in a law firm or professional services organization
- Working knowledge of MS Office with emphasis on Word and Excel
- Knowledge of relevant firm computer software programs, including Aderant
- Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
- Ability to multitask and prioritize
- Outstanding interpersonal skills to work effectively within a team environment, as well as independently
- Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required
