Accounts Payable Coordinator
ORGANIZATION: Top-Ranked Law Firm
LOCATION: New York, NY
COMPENSATION & BENEFITS: Base salary commensurate with experience, Generous Paid Bonus, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; well sought after firm culture and more!
SUMMARY: Top-ranked law firm is seeking an Accounts Payable (AP) Coordinator who will be responsible for processing all accounts payable transactions for the Firm.
KEY RESPONSIBILITIES:
- Review all invoices in Chrome River
- Ensure proper set-up of vendors and process form W-9s for new vendors
- Coordinate monthly recurring payments to ensure timely payments
- Enter wires for payment in banking system and print checks
- Export invoices from Chrome River into 3E
- Perform month-end closing routines
- Upload cost files to 3E
- Provide sales tax information on invoices to Tax Department
- Develop best practice procedures for accounting activities
- Create, maintain and update process documentation
- Review and process 1099s for year-end
- Work closely with the Financial Operations Manager and Supervising Accountant to implement and test routing changes in Chrome River
- Demonstrate effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others
- Manage Firm resources responsibly
- Comply with and understand Firm operation, policies and procedures
REQUIREMENTS:
- High School Diploma or equivalent experience required
- 2+ years of accounts payable experience in a law firm or professional services firm
- Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Demonstrate effective interpersonal and communication skills, both verbally and in writing
- Demonstrate close attention to detail
- Able to handle multiple projects and shifting priorities
- Able to handle sensitive matters and maintain confidentiality
- Able to organize and prioritize work
- Able to work well in a demanding and fast-paced environment
- Able to work well independently as well as effectively within a team
- Able to read, interpret and follow instructions
