Office Services Assistant
LOCATION: New York, NY – Downtown Manhattan
COMPENSATION: Base salary up to $55,000 plus Bonus, Medical, Dental and Vision benefits, generous vacation and sick/personal days, paid holidays, 401K, and more!
SUMMARY: The Office Services Assistant will serve as the first point of contact for clients; greet and direct visitors; schedule meetings and plan events for both off and on-site, answer calls; assist with mailing and printing projects; and provide administrative support as needed.
KEY RESPONSIBILITIES:
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Schedule meetings, including booking conference rooms and circulating special requests to catering, Information Technology, facilities and office services staff
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Assist with copy and preparation of documents for attorney and paralegal use
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Coordinate arrangements with Food Services, Facilities, and other departments to ensure requests are addressed smoothly
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Handle communication with internal and external customers, vendors via email, over the phone and in-person
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Assist with planning and ensuring office inventory is fully stocked
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Perform conference room checks to ensure reservation requests are met prior to scheduled meetings
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Use Microsoft Outlook to send and receive e-mail correspondence
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Book car service for attorneys, clients and staff as needed
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Assist with developing and maintaining relationships and databases for service providers, i.e. hotels, venues, restaurants, florists, etc
REQUIREMENTS:
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Proficiency in Microsoft Word, Outlook, Excel and Powerpoint
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Strong customer service skills
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Ability to stand for long periods and perform physical tasks throughout the day
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Ability to communicate effectively; read, interpret and follow instructions
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Flexibility to adjust hours to meet operating needs
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Thrives in busy environment and works well under pressure
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Flexibility to travel domestically as needed
