Office Services Assistant

  • Location: San Francisco, California
  • Type: Direct Hire
  • Job #461

Office Services Assistant

 

LOCATION: New York, NY – Downtown Manhattan

 

COMPENSATION: Base salary up to $55,000 plus Bonus, Medical, Dental and Vision benefits, generous vacation and sick/personal days, paid holidays, 401K, and more!

 

SUMMARY: The Office Services Assistant will serve as the first point of contact for clients; greet and direct visitors; schedule meetings and plan events for both off and on-site, answer calls; assist with mailing and printing projects; and provide administrative support as needed.

 

KEY RESPONSIBILITIES:

  • Schedule meetings, including booking conference rooms and circulating special requests to catering, Information Technology, facilities and office services staff

  • Assist with copy and preparation of documents for attorney and paralegal use

  • Coordinate arrangements with Food Services, Facilities, and other departments to ensure requests are addressed smoothly

  • Handle communication with internal and external customers, vendors via email, over the phone and in-person 

  • Assist with planning and ensuring office inventory is fully stocked

  • Perform conference room checks to ensure reservation requests are met prior to scheduled meetings

  • Use Microsoft Outlook to send and receive e-mail correspondence

  • Book car service for attorneys, clients and staff as needed

  • Assist with developing and maintaining relationships and databases for service providers, i.e. hotels, venues, restaurants, florists, etc

 

REQUIREMENTS:

  • Proficiency in Microsoft Word, Outlook, Excel and Powerpoint

  • Strong customer service skills

  • Ability to stand for long periods and perform physical tasks throughout the day

  • Ability to communicate effectively; read, interpret and follow instructions

  • Flexibility to adjust hours to meet operating needs

  • Thrives in busy environment and works well under pressure

  • Flexibility to travel domestically as needed