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Billing Specialist

  • Location: Washington, District Of Columbia
  • Type: Direct Hire
  • Job #462

POSITION: Billing Specialist (remote – hybrid) 

ORGANIZATION: International Law Firm

LOCATION: Washington, D.C.

BENEFITS: Base salary commensurate with experience and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.

SUMMARY: Intellectual property law firm is seeking a Billing Specialist to identify, communicate and resolve billing discrepancies. The Billing Specialist will distribute and sort appropriate billing reports, edit attorney time entries, and prepare invoices for attorneys.


  • Perform client accounting and collection activities for assigned clients in a timely manner
  • Monitor aging of unbilled fees for assigned partners and/or clients
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
  • Able to identify, research and follow-up on client/vendor rejections
  • Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
  • Generate Proformas for each assigned attorney at the beginning of each month, after the time entry deadline
  • Prepare billing packages for each assigned attorney (draft cover letters, invoices, etc.)
  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy
  • Communicate new/changes in client policies to timekeepers
  • Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
  • Perform time entry narrative changes with respect to additions, corrections and deletions
  • Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise


  • Associate Degree required; Bachelor’s Degree preferred
  • 5+ years of previous client billing or client billing accounting experience in a law firm or professional services organization
  • 3+ years of experience using Elite (Enterprise or 3E) or Aderant accounting software 
  • Familiar with e-billing software vendors, such as Serengeti, Collaborati, Passport, BillingPoint, CounselLink and Bill Blast
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
  • Able to multitask and prioritize
  • Outstanding interpersonal skills to work effectively within a team environment, as well as independently
  • Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment