Office Services Assistant (Global Law Firm)

  • Location: palo, California
  • Type: Direct Hire
  • Job #617

Office Services Assistant (Global Law Firm)

LOCATION: Palo Alto, CA

THE ORGANIZATION: Top Law Firm

COMPENSATION: Competitive base salary up to $57K, paid overtime, bonus eligible, competitive paid time off, 401K with above market match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Account, Transit Program and more!

KEY RESPONSIBILITIES:

  • Maintain kitchens in the office (i.e., stock supplies, make coffee, keep counters clean)
  • Maintain conference rooms, including setting up and maintaining clean conference rooms
  • Provide coverage to reception area when necessary
  • Assist with facilities and building maintenance requests
  • Keep copy rooms stocked with supplies
  • Assist with scanning, printing, binder requests as needed
  • Coordinate messenger requests for pick up and drop off deliveries
  • Support distribution activities
  • Create labels for shipping
  • Arrange couriers
  • Demonstrate effective interpersonal, written and verbal communication skills

REQUIREMENTS:

  • High School Diploma or related experience
  • 1+ years reception, administrative or customer service experience in a fast-paced law firm or corporate environment
  • Ability to work with Conference Services, Facilities and Reprographics staff
  • Strong desire to work within law industry
  • Excellent written and verbal communication skills
  • Professional demeanor and appearance at all times
  • Ability to remain calm and diplomatic in fast-paced, stressful situations
  • Microsoft office proficiency (Outlook, Word, Excel)
  • Strong customer-service skills
  • Ability to list 50 pounds, bend, climb ladders and push utility carts