Office Administrative Assistant (Global Law Firm)
LOCATION: Palo Alto, CA
THE ORGANIZATION: Top Law Firm
COMPENSATION: Competitive base salary up to $80K, paid overtime, bonus eligible, competitive paid time off, 401K with above market match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Account, Transit Program and more!
KEY RESPONSIBILITIES:
- Provide administrative support in the office
- Schedule and coordinate meetings
- Arrange logistical support, including conference rooms, meals and room set up
- Interface and establish ongoing positive business relationship with clients
- Communicate effectively on busy, multiple telephone lines
- Sets up and maintains administrative files and records
- Maintain yearly event calendar for Office Administrative Director
- Assist with office-specific vendor contracts and Certificates of Insurance
- Assist with planning employee and Firm special events and functions
- Assist with content updates and ticket distribution for business development events
- Provide backup support to Accounting Coordinator for accounts payable invoices
REQUIREMENTS:
- High School Diploma or related experience
- 2+ years reception, administrative or customer service experience in a fast-paced law firm or corporate environment
- Strong desire to work within law industry
- Excellent written and verbal communication skills
- Professional demeanor and appearance at all times
- Ability to remain calm and diplomatic in fast-paced, stressful situations
- Microsoft office proficiency (Outlook, Word, Excel)
- Strong customer-service skills
