Office Administrative Assistant (Global Law Firm)

  • Location: Palo Alto, California
  • Type: Direct Hire
  • Job #616

Office Administrative Assistant (Global Law Firm)

LOCATION: Palo Alto, CA

THE ORGANIZATION: Top Law Firm

COMPENSATION: Competitive base salary up to $80K, paid overtime, bonus eligible, competitive paid time off, 401K with above market match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Account, Transit Program and more!

KEY RESPONSIBILITIES:

  • Provide administrative support in the office
  • Schedule and coordinate meetings
  • Arrange logistical support, including conference rooms, meals and room set up
  • Interface and establish ongoing positive business relationship with clients
  • Communicate effectively on busy, multiple telephone lines
  • Sets up and maintains administrative files and records
  • Maintain yearly event calendar for Office Administrative Director
  • Assist with office-specific vendor contracts and Certificates of Insurance
  • Assist with planning employee and Firm special events and functions
  • Assist with content updates and ticket distribution for business development events
  • Provide backup support to Accounting Coordinator for accounts payable invoices 

REQUIREMENTS:

  • High School Diploma or related experience
  • 2+ years reception, administrative or customer service experience in a fast-paced law firm or corporate environment
  • Strong desire to work within law industry
  • Excellent written and verbal communication skills
  • Professional demeanor and appearance at all times
  • Ability to remain calm and diplomatic in fast-paced, stressful situations
  • Microsoft office proficiency (Outlook, Word, Excel)
  • Strong customer-service skills