Office Operations Manager
ORGANIZATION: Top-Tier International Law Firm
LOCATION: Salt Lake City, Utah (full time in office)
COMPENSATION & BENEFITS: Base salary up to $170K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!
RESPONSIBILITIES:
- Manage office supply and equipment inventory tracking; perform vendor cost analysis
- Produce productivity and headcount statistics for the month
- Manage payroll and vendor expense management
- Provide support to partners during year-end reviews
- Coordinate benefits for employees; adjust benefits as needed
- Point of contact for employee relations, orientation and training
- Assist with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
- Process and report account transaction and expense variance analysis of office activity
- Manage and oversee the operations of the mail room and copy center
- Manage maintenance of catering rooms, kitchens and conference rooms
- Mentor and train facilities department staff and provide employee performance feedback to Senior Director
- Handle day-to-day secretarial workflow
- Work with managers and directors from other offices on collaborative projects
QUALIFICATIONS:
- Bachelor's degree required
- Minimum of 8+ years of office operations/administration experience in a fast-paced, professional services environment
- Experience managing various aspects of office operations is required
- Proficiency in Microsoft Word and Excel, QuickBooks a plus
- Ability to learn computer software quickly and independently
- Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
- Travel to other offices nationwide required
- Desire to be challenged and to take on additional responsibilities
- Ability to communicate effectively, dispassionately and diplomatically
- Strong attention to detail
- Ability to collaborate smoothly with many other people and departments
- Very strong customer service skills
- Interest in solving problems and trying new approaches
- Ability to complete jobs in a timely manner and meet deadlines
- Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
- Ability to handle confidential matters
- Ability to remain calm and function under pressure
