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Office Operations Manager

  • Location: New York, New York
  • Type: Direct Hire
  • Job #767
  • Salary: $140,000

Office Operations Manager

ORGANIZATION: Top-Tier International Law Firm

LOCATION: Salt Lake City, Utah (full time in office)

COMPENSATION & BENEFITS: Base salary up to $170K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!


  • Manage office supply and equipment inventory tracking; perform vendor cost analysis
  • Produce productivity and headcount statistics for the month
  • Manage payroll and vendor expense management
  • Provide support to partners during year-end reviews
  • Coordinate benefits for employees; adjust benefits as needed
  • Point of contact for employee relations, orientation and training
  • Assist with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
  • Process and report account transaction and expense variance analysis of office activity
  • Manage and oversee the operations of the mail room and copy center
  • Manage maintenance of catering rooms, kitchens and conference rooms
  • Mentor and train facilities department staff and provide employee performance feedback to Senior Director
  • Handle day-to-day secretarial workflow
  • Work with managers and directors from other offices on collaborative projects


  • Bachelor's degree required
  • Minimum of 8+ years of office operations/administration experience in a fast-paced, professional services environment
  • Experience managing various aspects of office operations is required
  • Proficiency in Microsoft Word and Excel, QuickBooks a plus
  • Ability to learn computer software quickly and independently
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
  • Travel to other offices nationwide required
  • Desire to be challenged and to take on additional responsibilities
  • Ability to communicate effectively, dispassionately and diplomatically
  • Strong attention to detail
  • Ability to collaborate smoothly with many other people and departments
  • Very strong customer service skills
  • Interest in solving problems and trying new approaches
  • Ability to complete jobs in a timely manner and meet deadlines
  • Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
  • Ability to handle confidential matters
  • Ability to remain calm and function under pressure