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IP Billing Assistant/Analyst

  • Location: New York, New York
  • Type: Direct Hire
  • Job #513

POSITION: IP Billing Assistant/Analyst (remote-hybrid)

LOCATION: New York, NY | Boston, MA | Washington, DC

ORGANIZATION: Top-Ranked Law Firm

COMPENSATION: Base salary up to $95K (depending on experience), plus generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture at a stable and growing firm.

SUMMARY: Top-ranked, stable law firm is seeking an IP Billing Assistant/Analyst to support a busy IP practice. Reporting to the IP Billing Manager, the candidate must be willing to work independently and communicate effectively in a fast-paced, corporate environment.


  • Perform client accounting and collection activities for assigned clients in a timely manner
  • Coordinate all aspects of the firm’s IP billing, with an emphasis on On-Demand/Project Prosecution Billing
  • Monitor aging of unbilled fees for assigned partners and/or clients
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
  • Able to identify, research and follow-up on client/vendor rejections
  • Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
  • Generate Proformas for each assigned attorney at the beginning of each month, after the time entry deadline
  • Prepare billing packages for each assigned attorney (draft cover letters, invoices, etc.)
  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy
  • Communicate new/changes in client policies to timekeepers
  • Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
  • Perform time entry narrative changes with respect to additions, corrections and deletions
  • Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise


  • High School Diploma required; Bachelors in accounting or business preferred
  • 4+ years legal billing experience required
  • On-point experience with On-Demand/Project required; IP billing experience is highly preferred
  • Advanced proficiency in Adobe, PowerPoint, Word and Excel required
  • E-billing experience required; E-billing Hub, 3E and Elite experience highly preferred
  • Excellent written and verbal skills
  • Ability to work independently and as part of a team
  • Ability to interact professionally with staff and clients at all levels
  • Strong decision making and attention to detail
  • Ability to travel as necessary