POSITION: IP Billing Assistant/Analyst (remote-hybrid)
LOCATION: New York, NY | Boston, MA | Washington, DC
ORGANIZATION: Top-Ranked Law Firm
COMPENSATION: Base salary up to $95K (depending on experience), plus generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture at a stable and growing firm.
SUMMARY: Top-ranked, stable law firm is seeking an IP Billing Assistant/Analyst to support a busy IP practice. Reporting to the IP Billing Manager, the candidate must be willing to work independently and communicate effectively in a fast-paced, corporate environment.
KEY RESPONSIBILITIES:
- Perform client accounting and collection activities for assigned clients in a timely manner
- Coordinate all aspects of the firm’s IP billing, with an emphasis on On-Demand/Project Prosecution Billing
- Monitor aging of unbilled fees for assigned partners and/or clients
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
- Able to identify, research and follow-up on client/vendor rejections
- Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
- Generate Proformas for each assigned attorney at the beginning of each month, after the time entry deadline
- Prepare billing packages for each assigned attorney (draft cover letters, invoices, etc.)
- Review Proformas for misallocated time and ensure time entries are in accordance with client policy
- Communicate new/changes in client policies to timekeepers
- Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
- Perform time entry narrative changes with respect to additions, corrections and deletions
- Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
KEY REQUIREMENTS:
- High School Diploma required; Bachelors in accounting or business preferred
- 4+ years legal billing experience required
- On-point experience with On-Demand/Project required; IP billing experience is highly preferred
- Advanced proficiency in Adobe, PowerPoint, Word and Excel required
- E-billing experience required; E-billing Hub, 3E and Elite experience highly preferred
- Excellent written and verbal skills
- Ability to work independently and as part of a team
- Ability to interact professionally with staff and clients at all levels
- Strong decision making and attention to detail
- Ability to travel as necessary
