Executive Assistant

Legal Executive Assistant to Attorneys

The Organization Elite Law Firm

Location – Salt Lake City, UT – Remote to start

Compensation Base salary commensurate with legal or financial industry experience, plus well-paid overtime, very generous bonus, medical and dental benefits, tuition reimbursement, gym membership, PTO, 401K and much more. All firm amenities. Beautiful offices in the heart of downtown Salt Lake City. 

Summary: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced Associate, Partner or Senior Partner desk. Someone who has a willingness to work hard as a member of a great team and, work well-paid overtime. A desire to take your career to the next level, in a top firm.

Key Responsibilities

  • Provide executive level legal support to Associate, Partner, Senior Partner or Managing Partner level attorneys based on your prior legal experience
  • Function with autonomy and work on special projects with each case and clients
  • Handle complex Legal Assistant activities (may be highly confidential and require discretion)
  • Interface and establish ongoing positive business relationship with clients
  • Communicate effectively on busy, multiple telephone lines
  • Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
  • Draft and proofread correspondence, court papers and other legal and non-legal documents; perform black-lining and redlining; create table of contents and table of authorities
  • Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives
  • Type, format, edit and finalize legal documents
  • Compose routine letters and memoranda and prepare reports
  • Assist in the preparation of time-keeping, travel, expense reports and other personnel records;
  • Schedule and arrange meetings and conferences

Required Skills

  • 2+ years of legal administrative or executive assistant support in a law firm or financial institution
  • Excellent written and oral communication skills
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
  • A person seeking a career with an exceptional firm