Corporate Receptionist
HOURS: 8:00 AM – 4:00 PM
LOCATION: Boston, MA
COMPENSATION: Base salary to $65K, commensurate with experience, Paid Overtime, Bonus; Excellent Medical, Dental and Vision Coverage; Paid Time Off; and more!
ORGANIZATION: Top-Ranked Regional Law Firm
KEY RESPONSIBILITIES:
- Maintain the reception
- Provide superior customer service
- Meet and Greet visitors entering the Firm and direct them to the scheduled conference room
- Screen and direct calls to appropriate parties
- Take accurate telephone messages and deliver messages promptly via email, voicemail or as directed
- Maintain records of arrivals and departures
- Maintain conference rooms and kitchen
- Schedule conference room reservations, and changes as necessary, including special requests to catering, Audio Visual, and any office services staff
- Maintain knowledge of firm-wide meetings and events to properly direct attendees
- Update telephone directories and employee contact information
- Perform conference room checks prior to scheduled meetings
- Maintain a polished appearance of the Reception area at all times
- Coordinate with in-house IT department for all IT issues
REQUIREMENTS:
- 2+ years of reception experience in a law firm or professional services environment
- Strong Customer Service Skills
- Ability to read and understand information presented in written form
- Familiarity with standard office equipment, including copy machines, facsimile machines, computers and scanners
- Knowledge of computer-based multi-line telephone systems
- Ability to arrange materials in a pattern of numbers, letters or words
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
