Administrative Assistant, Patent Prosecution
SALARY & BENEFITS: Salary up to $60K, plus Paid Overtime and Bonus, Vacations, Generous Paid Time Off, 401K, Medical Dental & Vision Coverage, and more!
LOCATION: New York, NY
THE ORGANIZATION: Top-Ranked Regional Law Firm
KEY RESPONSIBILITIES:
- Provide high-quality administrative support to patent prosecution department
- Communicate regularly with service departments, attorneys and clients
- Prepare draft reporting letters and e-mail correspondence
- Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters for the patent prosecution department
- Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
- Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
- Open new client-matter numbers
- Update and maintain accurate client contact information and filing systems
- Perform day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents, etc.
- Maintain accurate knowledge of the policies and procedures of the firm in order assist with queries
- Assist with invoices
- Obtain published applications and patents from the U.S. Patent Office, WIPO and foreign patent databases
REQUIREMENTS:
- Associate or Bachelor’s degree required
- 2+ years of administrative experience in a law firm or professional services environment
- Proficiency in MS Word, Excel, PowerPoint and Outlook
- Strong interpersonal, verbal and written communication skills
- Highly adaptable and extremely intelligent, professional and articulate
- Ability to work efficiently under pressure and tight deadlines
- Great ability to make sound, decisive decisions and act accordingly
