POSITION: Client Accounting Rates Specialist
ORGANIZATION: International Law Firm
LOCATION: New York, New York
BENEFITS: Base salary up to $75K and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.
SUMMARY: Top-ranked law firm is seeking a Client Accounting Rates Specialist to provide direct support to the Client Accounting team; reporting to the Client Accounting Rates Manager. This role is responsible for utilizing systems to manage, implement, and maintain client negotiated rates, as well as assist in the RFI, RFP and rate review process of Client negotiated rate arrangements. The ideal candidate will be comfortable adhering to counsel and billing guidelines and interacting with key stakeholders within: Finance, Client Profitability, Reporting, Accounting and Billing departments.
KEY RESPONSIBILITIES:
- Communicate regularly with the Client Accounting Team globally to obtain information regarding client negotiated billing arrangements
- Maintain client billing arrangements on the firm’s client database
- Create rate cards based on client negotiations and validate rates
- Prepare rate sets in billing / client accounting database
- Maintain and track client negotiated rates and discount arrangements
- Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
- Assist the Client Rates Manager in ad hoc analyst requests
- Manage client billing arrangement data on firm’s client database for easy access by partners and billing department
- Perform time entry narrative changes with respect to additions, corrections and deletions
- Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
- Ensure firm compliance with client negotiated billing arrangements
REQUIREMENTS:
- 3+ years of experience in client accounting
- Bachelor’s Degree in Finance or Accounting
- Prior professional service experience
- Familiarity with Aderant billing is a plus
- Proficient in Word and Excel, including Pivot Tables and VLOOKUP
- Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
- Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
- Detail oriented and well-organized
