POSITION: Billing Assistant
LOCATION: New York, NY
ORGANIZATION: An International Law Firm
COMPENSATION: Base salary up to $70,000 based on related experience plus well-paid overtime; Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture. Beautiful offices in an ideal location for all forms of mass transit, shopping and restaurants.
ESSENTIAL FUNCTIONS:
- Perform client billing and collection activities for assigned clients in a timely manner
- Assist with electronic invoice submissions from clients
- Monitor aging of unbilled fees for assigned partners and/or clients
- Monitor monthly billing, outstanding invoices and strategy for collections
- Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
- Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)
- Review Proformas for misallocated time and ensure time entries are in accordance with client policy
- Communicate new/changes in client policies to timekeepers
- Time entry narrative changes with respect to additions, corrections, deletions
- Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
- Pull back-up of costs to include with final invoices based on a client’s billing requirements
- E-Billing and prepare electronic invoices; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
- Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.
REQUIREMENTS:
- Bachelor’s Degree in Accounting, Finance, or Business preferred
- 1- 2 years of related billing experience in a law firm preferred
- MS Office with emphasis on Word and Excel
- Elite 3E Electronic Billing System or Aderant experience a plus; the firm will cross-train Ability to multitask and prioritize
- Interpersonal skills in order to work effectively within a team environment, as well as independently with a great group of co-workers.
- Ability to adapt to new assignments and deadlines in a fast-paced and upbeat department that is known for excellence
