Administrative Coordinator
BENEFITS: Base salary up to $90K (depending on experience), Paid Time Off, , Paid Overtime, Bonus, 401K, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Transit Program and more! Noted as a top employer to work for!
LOCATION: New York, NY
THE ORGANIZATION: An International Law Firm with over 300 Attorneys
KEY RESPONSIBILITIES:
- Provide high-level coordination and administrative support to the Administrative Support management team
- Answer and respond to any issues or requests
- Assist in the preparation of communications to Firm departments and new hire attorneys
- Collaborate closely and provide support to the Attorney Recruiting department
- Coordinate access for professional staff to various in-house tools
- Maintain the Firm’s absence tracking system
- Ensure compliance with New York City Shift Change Law
- Run and format weekly and monthly reconciliation reports
- Update and maintain reports documenting schedule changes
- Maintain the training calendar for Administrative Support and Reception
- Maintain and coordinate updates to the department SharePoint site
- Assist with requests from the Pro Bono department
- Assist with scheduling and calendar management
- Coordinate with Conference Services for meeting and training requests
- Assist with document management and records retention for administrative files
- Assist with coordinating notary requests
REQUIREMENTS:
- Bachelor’s degree required
- 2+ years of related experience providing administrative support to a department or attorney; law firm experience preferred
- Excellent customer service skills
- Proficiency in Microsoft Office with the ability to learn new software and systems
- Stellar attention to detail
- Ability to handle sensitive information confidentially and with discretion
- Ability to organize and prioritize work
