POSITION: Administrative Assistant (fully remote)
ORGANIZATION: Entertainment Law Firm
LOCATION: New York, New York | Los Angeles, CA
COMPENSATION: Base salary up to $55K, plus medical and dental benefits, 401k with match and generous PTO!
SUMMARY: The Administrative Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. Someone who has a willingness to work hard as a member of a great team and work well-paid overtime.
KEY RESPONSIBILITIES:
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Provide administrative legal support to Attorneys, CFO and Human Resources Director
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Function with autonomy and work on special projects with each case and clients
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Handle complex Legal Assistant activities (may be highly confidential and require discretion)
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Interface and establish ongoing positive business relationship with clients
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Communicate effectively on busy, multiple telephone lines
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Gather, organize, and monitor legal documents on DocuSign
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Create and format redline documents
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Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
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Draft and proofread correspondence, court papers and other legal and non-legal documents
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Type, format, edit and finalize legal documents
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Compose routine letters and memoranda and prepare reports
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Assist in the preparation of time-keeping, travel, expense reports and other personnel records
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Schedule and arrange meetings and conferences
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Update and monitor calendar reminders and entries for all deadlines
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Input attorney time sheets and daily Time Entry
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Other duties as assigned
REQUIREMENTS:
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Bachelor degree preferred
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2+ years of administrative assistant, practice assistant or executive assistant level support; experience in a law firm or entertainment/media company preferred
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Proficiency in Word, Excel, Outlook, and DocuSign
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Excellent written and oral communication skills
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Ability to remain calm and function under pressure in a constantly changing environment
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Ability to communicate effectively, dispassionately and diplomatically
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Excellent attendance, punctual and flexible to work overtime
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Ability to collaborate smoothly with many other people and departments
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Detail oriented with strong day-to-day organizational skills
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Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
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A person seeking a career with an exceptional firm