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Administrative Assistant (fully remote)

  • Location: Los Angeles, California
  • Type: Direct Hire
  • Job #525

POSITION: Administrative Assistant (fully remote)

ORGANIZATION: Entertainment Law Firm

LOCATION: New York, New York | Los Angeles, CA

COMPENSATION: Base salary up to $55K, plus medical and dental benefits, 401k with match and generous PTO!

SUMMARY: The Administrative Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. Someone who has a willingness to work hard as a member of a great team and work well-paid overtime.


  • Provide administrative legal support to Attorneys, CFO and Human Resources Director

  • Function with autonomy and work on special projects with each case and clients

  • Handle complex Legal Assistant activities (may be highly confidential and require discretion)

  • Interface and establish ongoing positive business relationship with clients

  • Communicate effectively on busy, multiple telephone lines

  • Gather, organize, and monitor legal documents on DocuSign

  • Create and format redline documents

  • Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records

  • Draft and proofread correspondence, court papers and other legal and non-legal documents

  • Type, format, edit and finalize legal documents

  • Compose routine letters and memoranda and prepare reports

  • Assist in the preparation of time-keeping, travel, expense reports and other personnel records

  • Schedule and arrange meetings and conferences

  • Update and monitor calendar reminders and entries for all deadlines

  • Input attorney time sheets and daily Time Entry 

  • Other duties as assigned


  • Bachelor degree preferred

  • 2+ years of administrative assistant, practice assistant or executive assistant level support; experience in a law firm or entertainment/media company preferred

  • Proficiency in Word, Excel, Outlook, and DocuSign

  • Excellent written and oral communication skills

  • Ability to remain calm and function under pressure in a constantly changing environment

  • Ability to communicate effectively, dispassionately and diplomatically

  • Excellent attendance, punctual and flexible to work overtime

  • Ability to collaborate smoothly with many other people and departments

  • Detail oriented with strong day-to-day organizational skills

  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

  • A person seeking a career with an exceptional firm