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Trademark Docketing Coordinator

  • Location: Silicon Valley, California
  • Type: Direct Hire
  • Job #856
  • Salary: $84,000

Trademark Docketing Coordinator

LOCATION: Silicon Valley, CA 

SALARY AND BENEFITS: Base salary to $114K, DOE, plus generously paid overtime, competitive bonus structure, medical, dental, & vision benefits, great PTO, 401k match and much more!

ORGANIZATION: Top Ranking California Based Law Firm


  • Maintain a Trademark File Intake/Transfer Tracking System
  • Review documents for court and filing deadlines
  • Enter deadlines into the IP docket database
  • Audit newly received trademark files 
  • Input new trademark and dispute matters into docket
  • Provide relevant information from the docket database, as requested by attorneys and staff
  • Streamline docketing procedures, including the maintenance of rule sets in the docket database
  • Calculate deadlines based on regulations and court requirements
  • Monitor and ensure deadline accuracy of electronic court filings
  • Liaise with attorneys and key staff to provide information about the docketing system and any changes to rules and regulations
  • Update client specific customer numbers when applicable
  • Forward transfer correspondence to new counsel for transfer-out files
  • Purge files being transferred out of the firm 


  • 4+ years of related trademark prosecution or U.S. docketing experience in a law firm environment
  • Knowledge and experience with automated docketing, and other calendaring programs
  • Working knowledge of US and Foreign trademark rules and practices
  • Experience in preparing trademark formalities for filing in the USPTO
  • Excellent research skills
  • Excellent written and verbal communications skills
  • Ability to operate with minimal supervision, while complying with strict deadlines
  • Ability to manage multiple priorities at once
  • Knowledge of Microsoft Office Suite, with the ability to learn new software and operating systems
  • Impeccable attention to detail