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Records Coordinator

  • Location: New York, New York
  • Type: Direct Hire
  • Job #402

POSITION: Records / Information Governance Coordinator

ORGANIZATION:  Top-ranked International Law Firm


COMPENSATION & BENEFITS: Base salary to $78K, plus generous paid overtime and performance-based bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Gym membership perks, Life Insurance, all firm amenities, exceptional culture, prestigious firm with historical stability, security and career growth. Noted as one of the most desired law firms to work for globally!

SUMMARY: The Records Coordinator provides direct support to the Records Manager and is responsible for ensuring compliance with the records department policies and the Firm’s standards.


  • Create, maintain, and update records and files, both electronic and paper format.
  • Answer queries about records and files
  • Transfer inactive files to and from storage according to file maintenance guidelines
  • Find and retrieve information from files in response to requests from authorized users
  • Gather materials to be filed from departments and employees
  • Track materials removed from files to ensure that borrowed materials are returned
  • Provide assistance to Office Services
  • Manage multiple priorities and deadlines
  • Act as local office lead for records department functions
  • Assist in orientation and training of new department staff and employees
  • Coordinate Practice Group specific projects
  • Performs tasks that support the Firm’s litigation requirements
  • Other duties as assigned


  • High school diploma required
  • 6+ years of related records experience required
  • Prior experience in a law firm environment
  • Strong customer service experience skills to communicate with internal clients such as attorneys and secretaries
  • Knowledge of legal hold process, including notification, preservation, and release
  • Knowledge of file and recordkeeping systems and procedures
  • Knowledge of commonly-used concepts, practices, and procedures within law field
  • Knowledge of standard office software (Microsoft Word, Excel, Outlook)
  • Excellent communication skills
  • Great organizational skills and attention to detail
  • Able to work independently and as part of a team in a highly pressured environment
  • Able to multitask, organize and prioritize numerous tasks and complete them in a timely manner
  • Able to read and understand information presented in written form
  • Able to arrange materials in a pattern of numbers, letters or words