EVENTS AND MARKETING PLANNER
LOCATION: Washington, DC (remote 3 days, in office 2)
COMPENSATION & BENEFITS: Competitive base salary commensurate with experience, Medical benefits, generous vacation and sick/personal days, all paid holidays, 401K, and much in a firm noted for an exceptional culture with a history of career growth, stability and security.
ORGANIZATION: Top-Tier Intellectual Property Law Firm
OVERVIEW: Seeking a highly intelligent, diligent and assertive Events and Marketing Planner to develop and execute strategic events focused on client engagement and company development.
KEY RESPONSIBILITIES:
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Assist with planning and execution of events and programs
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Collaborate with partners and internal stakeholders to effectively and successfully execute meetings and events
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Assist with site selection and contract negotiations
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Spearhead registration process, manage RSVP updates, answer questions, coordinate materials and logistics; gain feedback after events
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Support Firm activities; coordinate events that take place in the Penthouse office and guide visitors to the location of the events
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Responsible for event needs such as snacks, cutlery, paper, various food necessities, and visuals for events; decorations, video/audio effects, and atmosphere creation
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Serve as primary contact person for events registration/check in at in-person functions
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Oversee posts of content for events
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Assist with reporting and documentation using event tracking database systems
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Maintain department events on the Firm event calendar and communicate updates to key stakeholders
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Responsible for planning and executing the annual Christmas Party and Firm Retreat
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Schedule and maintain recurring Firm Happy Hours and other events; wine tastings, festivals, birthday parties, etc.
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Handle communication with internal and external customers, vendors via email, over the phone and in-person
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Support attorney speaking engagements and Firm’s involvement in charitable events; respond to emails, answer questions, coordinate check in, etc.
REQUIREMENTS:
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Bachelor’s Degree required
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4+ years of event planning and management experience in a corporate environment, preferably in law, accounting or management consulting
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Experience using content management systems
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Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
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Ability to communicate effectively; read, interpret and follow instructions
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Flexibility to adjust hours to meet operating needs
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Thrives in busy environment and works well under pressure
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Flexibility to travel domestically as needed
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Attention to detail with excellent proofreading skills
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Willingness to work overtime when necessary
