Corporate Executive Assistant

  • Location: San Francisco, California
  • Type: Direct Hire
  • Job #725

Corporate Executive Assistant 

COMPENSATION: Base salary to $135K, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A “Best Employer”!

LOCATION: San Francisco, CA | Palo Alto, CA | Santa Monica, CA | Seattle, WA

THE ORGANIZATION: Top International Law Firm

KEY RESPONSIBILITIES:

  • Provide executive level legal support to Corporate Partner and CMO
  • Assist partner in their business development efforts
  • Engage with clients
  • Handle social media platforms for partner
  • Function with autonomy and work on special projects with each case and client
  • Handle complex Legal Assistant activities (may be highly confidential and require discretion)
  • Performs research as directed by attorneys
  • Interface and establish an ongoing positive business relationship with clients
  • Communicate effectively on busy, multiple telephone lines
  • Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
  • Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create a table of contents and table of authorities
  • Coordinate travel for Clients, Witnesses, and Experts; research cost-effective travel and alternatives
  • Type, format, edit and finalize legal documents
  • Compose routine letters and memoranda and prepare reports
  • Assist in the preparation of time-keeping, travel, expense reports, and other personnel records
  • Schedule and arrange meetings and conferences

REQUIREMENTS:

  • Bachelor’s Degree preferred
  • 4+ years of experience supporting a senior level executive in a law firm or professional services environment
  • Excellent written and oral communication skills
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously