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Administrative Coordinator

  • Location: Reston, Virginia
  • Type: Direct Hire
  • Job #860
  • Salary: $55,000

POSITION: Administrative Coordinator  



COMPENSATION: Competitive base salary up to $65K,commensurate with experience and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding. 

SUMMARY: The Administrative Coordinator provides high-quality administrative and concierge support to the firm's clients, attorneys, and professional staff in the Reston office of a major law firm. Must have the confidence and technical skills to provide support in a fast-paced corporate environment.


  • Answer telephone calls; retrieve and forward messages
  • Greet and direct visitors
  • Maintain conference room scheduling calendar
  • Reconcile firm invoices, expenses, and check requests
  • Enter firm financial documents into the firm's internal system and coordinate with the accounting team for any discrepancies
  • Update telephone directories and employee contact information on multiple platforms
  • Liaise with vendors and building management regarding deliveries and maintenance issues
  • Coordinate catering, conference rooms, and various meeting details needed for firm events
  • Maintain building security by updating guest logs and parking vouchers 
  • Provide administrative support to the firm’s attorneys and their clients: time entry, calendaring, document management, and conference services
  • Interface with visiting attorneys and clients by providing high-quality concierge services including travel arrangements, dining services, car services, courier, and document support 
  • Schedule and coordinate meetings, write emails and correspondence, and create charts, graphs, etc. for various projects
  • Scan, duplicate, and proofread documents as needed
  • Communicate effectively on busy, multiple telephone lines
  • Responds to emails and routes messages to the appropriate personnel
  • Arrange logistical support for in-house and virtual meeting/events (conference rooms, scheduling, AV requests, and calendar invites)
  • Sets up and maintains administrative files and records


  • High School Diploma or related experience
  • 1-2+ years of reception, administrative, or customer service experience in a fast-paced law firm or corporate environment
  • Excellent written and verbal communication skills
  • Professional demeanor and appearance at all times
  • Ability to remain calm and diplomatic in fast-paced, stressful situations
  • Microsoft Office proficiency (Outlook, Word, Excel)
  • Experience with Adobe Acrobat, Internet, and Intranet
  • Strong customer service skills