LOCATION: Washington, D.C.
SALARY: $61,000 – $90,000 annually, based on experience, qualifications, education, and geographic location.
BENEFITS:
Competitive base salary commensurate with experience, comprehensive medical, dental, and vision coverage, retirement savings program, paid time off, wellness initiatives, professional development opportunities, employee assistance resources, life and disability insurance, and a comprehensive employee benefits package.
THE ORGANIZATION:
Elite International Law Firm
KEY RESPONSIBILITIES:
- Provide high-level administrative and operational support to senior marketing leadership and department management.
- Manage executive calendars, schedule meetings, coordinate travel arrangements, and process expense reimbursements.
- Coordinate department meetings, training sessions, retreats, and internal events while ensuring seamless logistics and communication.
- Assist with the preparation of presentations, reports, spreadsheets, executive materials, and other business documents.
- Maintain department databases, internal resources, and marketing materials to ensure information remains accurate and current.
- Support the implementation, maintenance, and optimization of marketing technologies, customer relationship management systems, and business development tools.
- Maintain client and contact information within internal databases while supporting data integrity initiatives.
- Assist with website content updates, digital communications, and internal marketing initiatives.
- Support internal communications by compiling news summaries, department updates, and other informational materials.
- Coordinate onboarding activities for new department employees, including orientation and administrative setup.
- Assist with the development, tracking, forecasting, and reporting of departmental operating budgets and expenditures.
- Prepare financial reports, budget summaries, and expense analyses to support leadership decision-making.
- Coordinate departmental social events, recognition activities, and employee engagement initiatives.
- Collaborate with cross-functional teams to support marketing, branding, business development, and operational projects.
- Manage multiple projects simultaneously while ensuring deadlines, quality standards, and business objectives are achieved.
- Perform additional projects and responsibilities as assigned.
REQUIREMENTS:
- Bachelor’s degree required; equivalent combination of education and relevant experience may be considered.
- Minimum of seven years of progressively responsible experience in marketing operations, project coordination, executive support, or business administration.
- Experience supporting senior executives or department leadership within a professional services, legal, financial, or corporate environment preferred.
- Demonstrated project management experience with the ability to coordinate multiple priorities and deadlines simultaneously.
- Strong financial and analytical skills, including budget tracking, forecasting, reporting, and expense management.
- Excellent organizational, planning, and problem-solving abilities with exceptional attention to detail.
- Outstanding written, verbal, and interpersonal communication skills.
- Advanced proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience working with customer relationship management systems, marketing platforms, or business intelligence tools preferred.
- Ability to quickly learn new software applications and adapt to evolving technology platforms.
- Self-motivated professional capable of working independently while contributing effectively within a collaborative team environment.
- Demonstrated professionalism, sound judgment, discretion, and the ability to maintain confidential information.
- Commitment to delivering exceptional internal client service and operational excellence in a fast-paced professional environment.
