Receptionist

CORPORATE EVENING RECEPTIONIST

SUMMARY: A major law firm is looking for an upbeat, responsible and professional Receptionist to join their team. This is an amazing opportunity for someone interested in gaining legal industry experience at a top law firm to help aid in deciding the next step in their career.

Ideal candidates will have excellent communication, solid multi-tasking and organizational skills, a proactive work ethic and demonstrate a high level of initiative and discretion.

HOURS: 4:00PM – 12:00AM (Car Service Home within the 5 boroughs)

COMPENSATION: Base salary up to $60,000, plus paid overtime

BENEFITS: Major Medical, Dental, Life Insurance, 401K plus match, PTO off and sick days, FSA, Transit program and Car Service Home within the 5 boroughs

KEY RESPONSIBILITIES:

  • Provide exceptional customer service all clients, employees and visitors entering and calling the firm; direct to the appropriate employee for specific needs
  • Operate switchboards and telephones; screen and direct calls to appropriate parties
  • Take accurate telephone messages and deliver messages promptly via email or voicemail, as directed by attorney or employee instructions
  • Schedule meetings, including booking conference room and disseminating special requests to catering, Information Technology, and office services staff
  • Maintain knowledge of firm-wide meetings and events in order to properly direct attendees in a timely manner to meeting location
  • Assist staff and clients with all requests, including car and travel reservations, etc.
  • Meet and Greet visitors entering the Firm and direct to scheduled conference room or other location
  • Handle conference call requests accurately and in a timely manner.
  • Perform conference room checks to ensure reservation requests are met prior to scheduled meetings
  • Maintain knowledge of staff and attorney whereabouts in and out of the Firm
  • Maintain a polished appearance of Reception area at all times, including up-to-date desk instructions
  • Master organizational processes, workflows, policies and procedures

REQUIREMENTS:

  • 2-3 years reception, administrative or customer service experience in a fast-paced law firm or corporate environment
  • Strong desire to work within the legal sector
  • Excellent written and verbal communication skills
  • Professional demeanor and appearance at all times
  • Strong customer-service skills
  • Bachelor’s degree preferred