RECEPTIONIST/ADMINISTRATIVE ASSISTANT

  • Location: New York, New York
  • Type: Direct Hire
  • Job #547

RECEPTIONIST/ADMINISTRATIVE ASSISTANT 

LOCATION: Midtown Manhattan, NY

THE ORGANIZATION: Top Asset Management Company

SUMMARY: A renowned asset management firm is looking for an upbeat, responsible and professional Receptionist/Administrative Assistant to join their team. Ideal candidates will have excellent communication, solid multitasking and organizational skills, a proactive work ethic and demonstrate a high level of initiative and discretion.

COMPENSATION: Base salary up to $57,000, paid overtime, bonus eligible

BENEFITS: Daily Seamless stipend for lunch, competitive paid time off, 401K with above market match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Account, Transit Program and more!

KEY RESPONSIBILITIES:

  • Provide exceptional customer service all clients, employees and visitors entering and calling the firm; direct to the appropriate employee for specific needs

  • Operate switchboards and telephones; screen and direct calls to appropriate parties

  • Take accurate telephone messages and deliver messages promptly via email or voicemail, as directed by attorney or employee instructions

  • Schedule meetings, including booking conference room and disseminating special requests to catering, Information Technology, and office services staff

  • Maintain knowledge of firm-wide meetings and events in order to properly direct attendees in a timely manner to meeting location

  • Assist staff and clients with all requests, including car and travel reservations, etc.

  • Meet and Greet visitors entering the Firm and direct to scheduled conference room or other location

  • Handle conference call requests accurately and in a timely manner.

  • Perform conference room checks to ensure reservation requests are met prior to scheduled meetings

  • Maintain knowledge of staff and associates whereabouts in and out of the Firm

  • Maintain a polished appearance of Reception area at all times, including up-to-date desk instructions

  • Master organizational processes, workflows, policies and procedures

REQUIREMENTS:

  • Bachelor's degree required

  • 1-2 years reception, administrative or customer service experience in a fast-paced law firm or corporate environment

  • Spanish fluency a plus

  • Strong desire to work within the asset management/finance sector

  • Excellent written and verbal communication skills

  • Professional demeanor and appearance at all times

  • Ability to remain calm and diplomatic in fast-paced, stressful situations

  • Microsoft office proficiency (Outlook, Word, Excel)

  • Strong customer-service skills