Purchasing & Inventory Project Coordinator (Facilities / Office Services)
LOCATION: Palo Alto, CA
ORGANIZATION: U.S. Based Multinational Law Firm
SALARY & BENEFITS: Base salary up to $70K; Generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture.
SUMMARY: Seeking an organized and detail-oriented individual who is able to handle multiple projects simultaneously. The ideal candidate will have experience organizing logistics (budget, purchases and inventory) for office furniture, supplies and equipment.
RESPONSIBILITIES:
- Successfully manage coordination of multiple projects at a time
- Maintain relationships with various vendors (ie: furniture, equipment, supplies, donation centers, storage facilities and waste management); continue to research alternative vendor pricing and products to ensure best market value; including adherence to firm sustainability best practices
- Prepare proposals and make new vendor supply, equipment and furniture recommendations
- Support facilities and office services teams for planning, remodeling and redesign projects
- Maintain budget and manage expenses; including monthly reporting
- Oversee supply orders required and audit usage reports on a monthly basis
- Manage purchase vs. rental of equipment and furniture
- Prepare purchase orders and budget requests for furniture and equipment; maintain costs analysis and find areas of improvement
- Audit order quantities against requests; ensure budget alignment
- Manage delivery of all furniture, equipment and supplies; ensure accuracy upon arrival
- Organize and keep up to date with service contracts and repairs; manage inventory and storage
- Oversee inventory and proper storage of inventory, including emergency safety, first aid and food / water rations
- Support facilities department, as needed
REQUIREMENTS:
- Proactive problem solver with the ability to manage multiple projects simultaneously
- Effective communication skills (verbal and written)
- Budget conscious
- MS Office Suite (Word, Excel, Outlook & PowerPoint)
- Knowledge of office equipment, facilities and office services
- Excellent organizational and customer service skills
- Ability to manage a variety of professional relationships (internally and externally)
