Purchasing & Inventory Project Coordinator (Facilities / Office Services)

Purchasing & Inventory Project Coordinator (Facilities / Office Services) 

LOCATION: Palo Alto, CA

ORGANIZATION: U.S. Based Multinational Law Firm

SALARY & BENEFITS: Base salary up to $70K; Generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture.

SUMMARY: Seeking an organized and detail-oriented individual who is able to handle multiple projects simultaneously. The ideal candidate will have experience organizing logistics (budget, purchases and inventory) for office furniture, supplies and equipment. 

RESPONSIBILITIES: 

  • Successfully manage coordination of multiple projects at a time
  • Maintain relationships with various vendors (ie: furniture, equipment, supplies, donation centers, storage facilities and waste management); continue to research alternative vendor pricing and products to ensure best market value; including adherence to firm sustainability best practices
  • Prepare proposals and make new vendor supply, equipment and furniture recommendations
  • Support facilities and office services teams for planning, remodeling and redesign projects
  • Maintain budget and manage expenses; including monthly reporting 
  • Oversee supply orders required and audit usage reports on a monthly basis 
  • Manage purchase vs. rental of equipment and furniture 
  • Prepare purchase orders and budget requests for furniture and equipment; maintain costs analysis and find areas of improvement 
  • Audit order quantities against requests; ensure budget alignment 
  • Manage delivery of all furniture, equipment and supplies; ensure accuracy upon arrival 
  • Organize and keep up to date with service contracts and repairs; manage inventory and storage 
  • Oversee inventory and proper storage of inventory, including emergency safety, first aid and food / water rations 
  • Support facilities department, as needed

REQUIREMENTS: 

  • Proactive problem solver with the ability to manage multiple projects simultaneously
  • Effective communication skills (verbal and written)
  • Budget conscious 
  • MS Office Suite (Word, Excel, Outlook & PowerPoint)
  • Knowledge of office equipment, facilities and office services 
  • Excellent organizational and customer service skills
  • Ability to manage a variety of professional relationships (internally and externally)