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Practice Coordinator

  • Location: Silicon Valley, California
  • Type: Direct Hire
  • Job #694
  • Salary: $90,000

POSITION: Practice Coordinator – IP Litigation

BENEFITS: Base salary up to $130K (depending on experience), Competitive Paid Time Off Package, Paid Overtime, Bonus, 401K, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Transit Program and more! Noted as a top employer to work for!

LOCATION: Palo Alto, CA (Remote – Hybrid)

THE ORGANIZATION: International & World Renowned Law Firm 

SUMMARY: An Elite Law Firm is looking for a IP Litigation Practice Coordinator with the confidence and technical skill set to support a fast-paced Litigation Partner & Associate desk. Someone who has a willingness to work hard as a member of their team and desire to take their career to the next level!


  • Provide high quality Executive Assistance to Partners and team of Associates
  • Communicate regularly with service departments, attorneys and clients at offices across the world
  • Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters
  • Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
  • Able to conduct court filings; PTO or ITC
  • Assist the Managing Clerk’s office with scheduling based on individual and master case calendars
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
  • Track and maintain litigation deadlines; maintain and update accurate client and counsel contact information; oversee document filing system
  • Handle sensitive and confidential matters appropriately
  • Maintain accurate knowledge of the policies and procedures of the firm
  • Utilize 3E to edit time and print billing guides


  • Bachelor’s degree preferred
  • Proficiency in MS 2016 Word, Excel, PowerPoint and Outlook
  • 8 -10 years of litigation executive support experience at a BigLaw firm
  • Ability to work overtime and maintain a flexible schedule
  • Strong interpersonal, verbal and written communication skills
  • Highly adaptable and extremely intelligent, professional and articulate
  • Great ability to make sound, decisive decisions and act accordingly

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