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Practice Assistant

  • Location: Chicago, Illinois
  • Type: Direct Hire
  • Job #502

Legal Executive Assistant 

BENEFITS: Base salary up to $95K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Tuition Reimbursement, and more!



SUMMARY: Elite law firm is seeking a confident Practice Assistant to support a fast-paced practice group in its Chicago office. This individual will be responsible for creating, revising and formatting legal documents, spreadsheets and presentations.


  • Provide high quality secretarial assistance to assigned group of attorneys and paralegals 
  • Communicate regularly with service departments, attorneys and clients at offices across the world
  • Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
  • Perform calendar management, schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
  • Prepare expense reports for reviewal and submission
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
  • Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
  • Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
  • Handle sensitive and confidential matters appropriately
  • Organize travel and track expenses for reimbursement


  • 5+ years of legal secretarial experience
  • High School Diploma required; Bachelor's degree preferred
  • Familiarity with the following is a plus: InTapp Time, Chrome River Expense Reporting, Elite Webview, iManage, or ADP
  • Microsoft Office Proficiency is required
  • Highly adaptable and extremely intelligent, professional and articulate
  • Great ability to make sound, decisive decisions and act accordingly
  • Willingness to work overtime as needed (paid)