Practice Assistant to Senior Partner

Legal Executive Assistant to Managing Partner

COMPENSATION: Base salary to $95K, plus paid overtime, very generous bonus, medical benefits, PTO, 401K, transit, all firm amenities, exceptional offices in one of New Yorks most prestigious office buildings ideal to all transit.  Additional benefits and health and welfare outline in your welcome package.

LOCATION New York, NY –  Midtown Manhattan  

SUMMARY: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients.

Must have the confidence and technical skill set to support a fast-paced Partner desk.  Someone who has a willingness to work hard as a member of their team, work overtime and the desire take their career to the next level with a top law firm.

KEY RESPONSIBILITIES

  • Provide executive level legal support to Managing Partner and team

  • Function with autonomy and work on special projects with each case and client

  • Handle complex Legal Assistant activities (may be highly confidential and require discretion)

  • Performs research as directed by attorneys

  • Interface and establish ongoing positive business relationship with clients

  • Communicate effectively on busy, multiple telephone lines

  • Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records

  • Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities

  • Coordinate travel for Clients, Witnesses and Experts; research cost-effectivetravel and alternatives

  • Type, format, edit and finalize legal documents

  • Compose routine letters and memoranda and prepare reports

  • Assist in the preparation of time-keeping, travel, expense reports and other personnel records;

  • Schedule and arrange meetings and conferences
     

REQUIREMENTS

  • Bachelor’s Degree required

  • 5+ years of executive level support in a law firm or professional services setting

  • Ability to work paid overtime on a regular basis 

  • Excellent written and oral communication skills

  • Ability to remain calm and function under pressure in a constantly changing environment

  • Ability to communicate effectively, dispassionately and diplomatically

  • Excellent attendance, punctual and flexible to work overtime

  • Ability to collaborate smoothly with many other people and departments

  • Detail oriented with strong day-to-day organizational skills

  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously