LOCATION: Houston, TX
SALARY: Competitive base salary depending on experience and qualifications.
BENEFITS:
Competitive base salary, comprehensive medical, dental, and vision coverage, retirement savings program, paid time off, wellness initiatives, professional development opportunities, employee assistance resources, life and disability insurance, and a comprehensive employee benefits package.
THE ORGANIZATION:
Elite Global Law Firm
KEY RESPONSIBILITIES:
- Provide comprehensive administrative support to attorneys and legal professionals in a fast-paced practice environment.
- Prepare, edit, proofread, format, and finalize legal documents, correspondence, spreadsheets, presentations, and other business materials.
- Manage attorney calendars, schedule meetings, coordinate conference calls, and arrange business travel.
- Process attorney time entries, expense reports, conflict check requests, and other administrative workflows.
- Maintain electronic and physical client files while ensuring compliance with document management and record retention procedures.
- Conduct basic legal and business research and assist with document filing and information retrieval.
- Coordinate with internal departments, including accounting, office services, records, and other administrative teams to support daily operations.
- Monitor deadlines, prioritize assignments, and ensure timely completion of administrative requests.
- Build strong working relationships with attorneys, administrative professionals, and clients while providing exceptional internal and external customer service.
- Maintain accurate records, correspondence, and documentation while protecting confidential information.
- Anticipate attorney needs and proactively provide administrative support to improve workflow efficiency.
- Assist with additional administrative projects and operational responsibilities as assigned.
REQUIREMENTS:
- High school diploma, GED, or equivalent required; additional education or administrative training preferred.
- Minimum of five years of administrative support experience, preferably within a law firm, professional services organization, or corporate environment.
- Demonstrated experience supporting multiple professionals in a fast-paced office setting.
- Strong proficiency with Microsoft Office applications, including Word, Outlook, and Excel; familiarity with Adobe Acrobat and PowerPoint preferred.
- Excellent organizational, time management, and multitasking abilities with exceptional attention to detail.
- Outstanding written, verbal, and interpersonal communication skills.
- Strong client service orientation with the ability to build positive working relationships across all levels of the organization.
- Ability to prioritize competing deadlines while maintaining accuracy and professionalism.
- Demonstrated discretion and ability to maintain confidential information.
- Self-motivated professional capable of working independently while contributing effectively within a collaborative team environment.
- Flexibility to work standard business hours with occasional overtime based on business needs.
