Petty Cash & Accounts Payable Coordinator

Petty Cash & Accounts Payable Coordinator (Remote to start)

ORGANIZATION: International Law Firm

LOCATION: Chicago, IL

COMPENSATION & BENEFITS: Base salary commensurate with experience, generous paid overtime, Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; well sought after firm culture and more!

SUMMARY: We are in search of a Petty Cash & Accounts Payable Coordinator who will be responsible for processing incoming vendor invoices/expenses; receives and responds to vendor inquiries; reconciles vendor account statements and assists in other general accounting duties.

KEY RESPONSIBILITIES:

  • Post remote deposit, ACH/EFT and bank wire activities daily 
  • Scan and put together daily bank deposits in a timely manner
  • Research and audit payment applications and accuracy posting to client invoices, including handling write off requests
  • Assist collection analysts with quarterly collections and year-end closings 
  • Track retainers, escrow papers, agreements and process deposits and disbursements 
  • Reconcile and record wire payments
  • Prepare reports using MS Excel
  • Reconcile vendor statements and follow up on past due invoices while maintaining positive relationship with clients
  • Receive and respond to inquiries from vendors externally and staff internally regarding payment status
  • Provide assistance processing payments for the Firm
  • Support with administering Employee Charitable Contribution Matching Program and track match requests/limits

REQUIREMENTS:

  • Bachelor's Degree in Accounting, Finance or Business is  preferred
  • 3+ years of accounts payable experience
  • Familiarity with Elite and Chrome River
  • Knowledge of Excel 
  • Strong  communication skills, both verbally and in writing
  • Demonstrate close attention to detail