Office Services Assistant (Global Law Firm)
LOCATION: Palo Alto, CA
THE ORGANIZATION: Top Law Firm
COMPENSATION: Competitive base salary up to $57K, paid overtime, bonus eligible, competitive paid time off, 401K with above market match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Account, Transit Program and more!
KEY RESPONSIBILITIES:
- Maintain kitchens in the office (i.e., stock supplies, make coffee, keep counters clean)
- Maintain conference rooms, including setting up and maintaining clean conference rooms
- Provide coverage to reception area when necessary
- Assist with facilities and building maintenance requests
- Keep copy rooms stocked with supplies
- Assist with scanning, printing, binder requests as needed
- Coordinate messenger requests for pick up and drop off deliveries
- Support distribution activities
- Create labels for shipping
- Arrange couriers
- Demonstrate effective interpersonal, written and verbal communication skills
REQUIREMENTS:
- High School Diploma or related experience
- 1+ years reception, administrative or customer service experience in a fast-paced law firm or corporate environment
- Ability to work with Conference Services, Facilities and Reprographics staff
- Strong desire to work within law industry
- Excellent written and verbal communication skills
- Professional demeanor and appearance at all times
- Ability to remain calm and diplomatic in fast-paced, stressful situations
- Microsoft office proficiency (Outlook, Word, Excel)
- Strong customer-service skills
- Ability to list 50 pounds, bend, climb ladders and push utility carts