Office Manager

Office Manager – Remote to start

ORGANIZATION: International Law Firm

LOCATION: San Francisco, CA | Palo Alto, CA

COMPENSATION & BENEFITS: Base salary up to $165K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!

HOURS: Monday – Friday, 9:30AM – 5:30PM

RESPONSIBILITIES:

  • Manage office supply and equipment inventory tracking; perform vendor cost analysis
  • Produce productivity and headcount statistics for the month
  • Manage payroll and vendor expense management
  • Provide support to partners during year-end reviews
  • Coordinate benefits for employees; adjust benefits as needed
  • Point of contact for employee relations, orientation and training
  • Track and process expense reports, reimbursements and check requests
  • Perform bank reconciliations and weekly cash reporting and prepare annual firm budget
  • Assist in preparing monthly financial reports and process monthly health and life insurance bills
  • Manage employee’s time-off, vacation and payroll
  • Manage confidential employee financial and benefit information
  • Assist in providing information for year-end audit and tax preparation
  • Coordinate and manage Partner calendars, including business and client meetings, conference calls, appointments and travel
  • Assist Attorneys with executing cash and stock mergers
  • Assists with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
  • Process and report account transaction and expense variance analysis of office activity

QUALIFICATIONS:

  • Bachelor's degree require, advanced degree preferred
  • Minimum of 5+ years of office management experience in a fast-paced, corporate environment
  • Proficiency in Microsoft Word and Excel, QuickBooks a plus
  • Ability to learn computer software quickly and independently
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
  • Travel to other offices nationwide required
  • Desire to be challenged and to take on additional responsibilities
  • Ability to communicate effectively, dispassionately and diplomatically
  • Strong attention to detail
  • Ability to collaborate smoothly with many other people and departments
  • Very strong customer service skills
  • Interest in solving problems and trying new approaches
  • Ability to complete jobs in a timely manner and meet deadlines
  • Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
  • Ability to handle confidential matters
  • Ability to remain calm and function under pressure