Office Manager – Remote to start
ORGANIZATION: International Law Firm
LOCATION: San Francisco, CA | Palo Alto, CA
COMPENSATION & BENEFITS: Base salary up to $165K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!
HOURS: Monday – Friday, 9:30AM – 5:30PM
RESPONSIBILITIES:
- Manage office supply and equipment inventory tracking; perform vendor cost analysis
- Produce productivity and headcount statistics for the month
- Manage payroll and vendor expense management
- Provide support to partners during year-end reviews
- Coordinate benefits for employees; adjust benefits as needed
- Point of contact for employee relations, orientation and training
- Track and process expense reports, reimbursements and check requests
- Perform bank reconciliations and weekly cash reporting and prepare annual firm budget
- Assist in preparing monthly financial reports and process monthly health and life insurance bills
- Manage employee’s time-off, vacation and payroll
- Manage confidential employee financial and benefit information
- Assist in providing information for year-end audit and tax preparation
- Coordinate and manage Partner calendars, including business and client meetings, conference calls, appointments and travel
- Assist Attorneys with executing cash and stock mergers
- Assists with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
- Process and report account transaction and expense variance analysis of office activity
QUALIFICATIONS:
- Bachelor's degree require, advanced degree preferred
- Minimum of 5+ years of office management experience in a fast-paced, corporate environment
- Proficiency in Microsoft Word and Excel, QuickBooks a plus
- Ability to learn computer software quickly and independently
- Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
- Travel to other offices nationwide required
- Desire to be challenged and to take on additional responsibilities
- Ability to communicate effectively, dispassionately and diplomatically
- Strong attention to detail
- Ability to collaborate smoothly with many other people and departments
- Very strong customer service skills
- Interest in solving problems and trying new approaches
- Ability to complete jobs in a timely manner and meet deadlines
- Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
- Ability to handle confidential matters
- Ability to remain calm and function under pressure
