Office Coordinator
ORGANIZATION: Top-Ranked Law Firm
LOCATION: Los Angeles, CA
COMPENSATION & BENEFITS: Base salary up to $85K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!
RESPONSIBILITIES:
- Oversee the Los Angeles office
- Monitor floor environment of the office, such as maintenance, file allocation, etc.
- Coordinate office activities and operations
- Assist with onboarding new hires
- Manage office supply and equipment inventory tracking; perform vendor cost analysis
- Manage payroll and vendor expense management
- Coordinate with office-related vendors
- Plan and coordinate internal and external events
- Supervise Office Assistant and cleaning crew
- Assist with invoice processing
- Schedule appointments and events
- Greet and assist onsite guests
- Handle calls
- Schedule meeting rooms
- Assist in booking virtual or in office meetings for internal and external clients
- Point of contact for employee relations, orientation and training
- Assists with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
QUALIFICATIONS:
- Bachelor's degree required
- Minimum of 2+ years of office management experience in a fast-paced, corporate environment
- Proficiency in Microsoft Word and Excel, QuickBooks a plus
- Ability to learn computer software quickly and independently
- Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
- Desire to be challenged and to take on additional responsibilities
- Ability to communicate effectively, dispassionately and diplomatically
- Strong attention to detail
- Ability to collaborate smoothly with many other people and departments
- Very strong customer service skills
- Interest in solving problems and trying new approaches
- Ability to complete jobs in a timely manner and meet deadlines
- Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
- Ability to handle confidential matters
- Ability to remain calm and function under pressure
