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Office Coordinator

  • Location: Los Angeles, California
  • Type: Direct Hire
  • Job #711

Office Coordinator

ORGANIZATION: Top-Ranked Law Firm

LOCATION: Los Angeles, CA 

COMPENSATION & BENEFITS: Base salary up to $85K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!


  • Oversee the Los Angeles office
  • Monitor floor environment of the office, such as maintenance, file allocation, etc.
  • Coordinate office activities and operations
  • Assist with onboarding new hires
  • Manage office supply and equipment inventory tracking; perform vendor cost analysis
  • Manage payroll and vendor expense management
  • Coordinate with office-related vendors
  • Plan and coordinate internal and external events
  • Supervise Office Assistant and cleaning crew
  • Assist with invoice processing
  • Schedule appointments and events
  • Greet and assist onsite guests
  • Handle calls
  • Schedule meeting rooms
  • Assist in booking virtual or in office meetings for internal and external clients
  • Point of contact for employee relations, orientation and training
  • Assists with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations


  • Bachelor's degree required
  • Minimum of 2+ years of office management experience in a fast-paced, corporate environment
  • Proficiency in Microsoft Word and Excel, QuickBooks a plus
  • Ability to learn computer software quickly and independently
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
  • Desire to be challenged and to take on additional responsibilities
  • Ability to communicate effectively, dispassionately and diplomatically
  • Strong attention to detail
  • Ability to collaborate smoothly with many other people and departments
  • Very strong customer service skills
  • Interest in solving problems and trying new approaches
  • Ability to complete jobs in a timely manner and meet deadlines
  • Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
  • Ability to handle confidential matters
  • Ability to remain calm and function under pressure