Litigation Legal Secretary
BENEFITS: Base salary up to $105K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Tuition Reimbursement, and more!
LOCATION: San Francisco, CA (Near Embarcadero)
THE ORGANIZATION: An International Law Firm with over 300 Attorneys
SUMMARY: Stable and growing Litigation firm is seeking an ambitious Litigation Legal Secretary to support the busy Litigation practice group (5 attorneys) within the Firm’s San Francisco office.
KEY RESPONSIBILITIES:
- Provide high quality secretarial assistance to Partners and team of Litigation Associates
- Communicate regularly with service departments, attorneys and clients at offices across the world
- Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
- Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
- Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
- Perform electronic filing of court documents (County, State, Federal, etc)
- Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
- Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
- Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
- Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
- Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner
- Handle sensitive and confidential matters appropriately
- Organize travel and track expenses for reimbursement
REQUIREMENTS:
- 3+ years of litigation legal support
- High School Diploma required; Bachelor's degree preferred
- Experience with ECF or court filing
- Microsoft Office Proficiency
- Comfortability with time & billing systems (Aderant or Elite)
- Highly adaptable and extremely intelligent, professional and articulate
- Great ability to make sound, decisive decisions and act accordingly
- Willingness to work overtime as needed (paid)
Legal Executive Assistant, Administrative Assistant and Secretarial jobs: https://tripointsearch.com/candidates/
