Legal Recruiting Administrative Assistant
LOCATION: New York, NY
THE ORGANIZATION: Large Top U.S. Based Multinational Law Firm
COMPENSATION: Base salary commensurate with experience; Generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture.
SUMMARY: Top-ranked multinational law firm is seeking a Legal Recruiting Administrative Assistant to support the Director of Legal Recruiting and Lateral Recruiting team in all administrative tasks.
KEY RESPONSIBILITIES:
- Provide administrative support to the Director of Lateral Recruiting
- Track all logistics of events and collect feedback after events; update training materials on internal firm website
- Assist the Director and department Managers with various recruiting activities and tasks
- Prepare invoices for the Director’s approval and route to appropriate teams for processing
- Review reimbursements from summer associates and attorneys
- Prepare nametags for internal and external events
- Update reports and materials on the legal recruiting website
- Schedule exit interviews for summer associates
- Deploy attorney training and development programs as assigned
- Coordinate programs and trainings for multiple practice areas
- Assist with greeting applicants upon arrival and escort them to interviews
- Assist in the preparation of candidate and interviewer files
- Collect and file summer associate departure memos
- Coordinate with the Legal Recruiting team and assist in the logistics for the summer associate orientation programs
REQUIREMENTS:
- Bachelor’s Degree required
- 5+ years of experience in a law firm environment
- Experience with ViRecruit and Chrome River preferred
- Strong organizational, verbal, and written communication skills
- Microsoft Office proficiency is required
- Able to handle multiple projects and shift priorities
- Able to work independently, as well as, part of a team
- Flexible to adjust hours and work overtime as needed
