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Legal Practice Assistant (Litigation)

  • Location: New York, New York
  • Type: Direct Hire
  • Job #697

POSITION: Legal Practice Assistant (Litigation)

COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.

LOCATION: New York, NY (Remote – Hybrid) 

THE ORGANIZATION: Elite International & World Renowned Law Firm

SUMMARY: Top-ranked international law firm is seeking a Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client’s needs.


  • Assist with needs related to trial preparation and larger sized cases

  • Provide high quality secretarial assistance to Partners and team of Litigation Associates

  • Communicate regularly with service departments, attorneys and clients at offices across the world

  • Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters

  • Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion

  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting

  • Perform electronic filing of court documents (County, State, Federal, etc)

  • Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting

  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments

  • Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings 

  • Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system

  • Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner

  • Handle sensitive and confidential matters appropriately

  • Organize travel and track expenses for reimbursement


  • High school diploma required

  • College degree preferred

  • 5+ years in a legal secretarial/assistant experience

  • Excellent written and oral communication skills

  • Ability to remain calm and function under pressure in a constantly changing environment

  • Ability to communicate effectively, dispassionately and diplomatically

  • Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel

  • 3E experience is ideal

  • Excellent attendance, punctual and flexible to work overtime

  • Ability to collaborate smoothly with many other people and departments

  • Detail oriented with strong day-to-day organizational skills

  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously