POSITION: Legal Practice Assistant (Litigation)
COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.
LOCATION: New York, NY (Remote – Hybrid)
THE ORGANIZATION: Elite International & World Renowned Law Firm
SUMMARY: Top-ranked international law firm is seeking a Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client’s needs.
KEY RESPONSIBILITIES:
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Assist with needs related to trial preparation and larger sized cases
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Provide high quality secretarial assistance to Partners and team of Litigation Associates
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Communicate regularly with service departments, attorneys and clients at offices across the world
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Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
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Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
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Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
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Perform electronic filing of court documents (County, State, Federal, etc)
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Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
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Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
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Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
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Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
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Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner
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Handle sensitive and confidential matters appropriately
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Organize travel and track expenses for reimbursement
REQUIREMENTS:
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High school diploma required
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College degree preferred
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5+ years in a legal secretarial/assistant experience
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Excellent written and oral communication skills
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Ability to remain calm and function under pressure in a constantly changing environment
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Ability to communicate effectively, dispassionately and diplomatically
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Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
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3E experience is ideal
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Excellent attendance, punctual and flexible to work overtime
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Ability to collaborate smoothly with many other people and departments
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Detail oriented with strong day-to-day organizational skills
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Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously