Legal Executive Assistant to Partner (IP Litigation)
The Organization: Prestigious Global Law Firm
Location: San Francisco, CA
Compensation: Base salary to $105,000 plus well-paid overtime, very generous bonus, medical and dental benefits, tuition reimbursement, gym membership, PTO, 401K and much more.
Summary: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced Associate, Partner or Senior Partner desk. Someone who has a willingness to work hard as a member of a great team and, work well-paid overtime. A desire to take your career to the next level, in a top firm.
Key Responsibilities:
- Provide executive level legal support to Associate, Partner, Senior Partner or Managing Partner level attorneys based on your prior legal experience
- Function with autonomy and work on special projects with each case and clients
- Handle complex Legal Assistant activities (may be highly confidential and require discretion)
- Interface and establish ongoing positive business relationship with clients
- Communicate effectively on busy, multiple telephone lines
- Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
- Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities
- Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives
- Type, format, edit and finalize legal documents
- Compose routine letters and memoranda and prepare reports
- Assist in the preparation of time-keeping, travel, expense reports and other personnel records;
- Schedule and arrange meetings and conferences
Required Skills
- 3+ years of legal administrative assistant support in a law firm or financial institution
- Excellent written and oral communication skills
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
