Legal Executive Assistant

  • Location: San Francisco, California
  • Type: Direct Hire
  • Job #563

Legal Executive Assistant

LOCATION: Silicon Valley, California | San Francisco, California (Hybrid)

THE ORGANIZATION: Top-Tier Law Firm

COMPENSATION: Base salary up to $120k, commensurate with experience, plus paid overtime, very generous bonuses, Medical and Dental benefits, tuition reimbursement, gym membership, PTO, 401K, and more. All firm amenities. 

SUMMARY: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. This position will report to the Senior Manager of Legal Executive Assistance, Reception Services, and the Office Manager. The ideal candidate must have the confidence and technical skills to support a fast-paced office.

KEY RESPONSIBILITIES:

  • Provide administrative legal support to Attorneys, Legal Executive Assistance (LEA), Office Operations and Client Concierge services
  • Function with autonomy and work on special projects with each case and clients
  • Handle complex Legal Assistant activities (may be highly confidential and require discretion)
  • Interface and establish ongoing positive business relationship with clients
  • Communicate effectively on busy, multiple telephone lines
  • Go above and beyond to ease the attorney’s administrative duties; calendar organization, billing assistance, contact management, and more
  • Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities
  • Type, format, edit and finalize legal documents
  • Compose routine letters and memoranda and prepare reports
  • Assist in the preparation of time-keeping, travel, expense reports and other personnel records
  • Schedule and arrange meetings and conferences
  • Update and monitor calendar reminders and entries for all deadlines
  • Input attorney time sheets and daily Time Entry 

REQUIREMENTS:

  • Bachelor’s degree required
  • 2+ years of guest service experience in a legal or professional environment
  • Maintain positive “can-do” attitude
  • Motivated to provide high quality client service
  • Excellent written and oral communication skills
  • Proficiency in Microsoft Word, Excel, Outlook, time entry software, Chrome River, Outlook, InterAction, Workday, iManage and travel services and tools
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail-oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously