Legal Billing Analyst
Location: New York, NY – Midtown Manhattan
Organization: A World Renowned Law Firm
Compensation: Base salary up to $130K based on related experience plus a generous performance-based bonus. Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.
Summary: The Legal Billing Analyst is responsible and highly experienced in billing management. The ideal candidate will be extremely knowledgeable and comfortable with E-billing processes and 3E.
Essential Functions:
- Assist with day-to-day billing operations
- Work closely with the Billing Manager to ensure compliance with the Firm’s policies and regulations
- Generate reports and metrics using the Thomson Reuters 3E product suite
- Process invoices
- Manage collections activities and follow up on outstanding invoices
- Build and maintain strong relationships with attorneys and clients
- Provide excellent customer service and adhere to client billing guidelines
- Collaborate with internal teams to streamline billing processes
- Monitor unbilled accounts to ensure timely billing and resolution of outstanding matters
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
- Assist with the Conflict Search and New Matter Intake Process
- Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
- Communicate new/changes in client policies to timekeepers
- Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
- Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
- Provide assistance to partners and clients regarding outstanding and/or short paid invoices
- Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.
Requirements:
- Bachelor’s Degree in Accounting, Finance, or Business highly preferred
- 5+ years of law firm billing experience is required
- Related Billing experience in a law firm or professional services company
- MS Office with emphasis on Word and Excel
- Advanced knowledge of the Thomson Reuters 3E product suite
- Elite 3E and Electronic Billing Systems experience
- Proficiency in using Power BI to generate reports
- Ability to multitask and prioritize
- Detail-oriented mindset
- Interpersonal skills in order to work effectively within a team environment, as well as independently
- Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment