Legal Assistant Coordinator
ORGANIZATION: Top-Tier Global Law Firm
LOCATION: Washington, DC (remote-hybrid)
COMPENSATION: Generous compensation up to $90K based on experience, plus generous paid overtime; Bonus, Medical, Vision and Dental Coverage; Dedicated maternity and fertility benefit programs; Tuition Reimbursement; Flexible Spending Accounts (FSA); Paid Time Off; 401K; and more!
SUMMARY: The Legal Assistant Coordinator will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. The Legal Assistant Coordinator will collaborate closely with the Manager of Legal Administrative services and ensure that support functions are in place for each practice group.
KEY RESPONSIBILITIES
- Provide administrative legal support to practice group Attorneys, CFO and Human Resources Director
- Function with autonomy and work on special projects with each case and clients
- Handle complex Legal Assistant activities (may be highly confidential and require discretion)
- Interface and establish ongoing positive business relationship with clients
- Communicate effectively on busy, multiple telephone lines
- Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
- Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities
- Type, format, edit and finalize legal documents
- Ensure that staff and attorneys are aware of departmental procedures and guidelines
- Compose routine letters and memoranda and prepare reports
- Assist in the preparation of time-keeping, travel, expense reports and other personnel records;
- Schedule and arrange meetings and conferences
- Update and monitor calendar reminders and entries for all deadlines
- Input attorney time sheets and daily Time Entry
- Other duties as assigned
REQUIREMENTS
- Bachelor’s degree required
- 3+ years of administrative assistant, practice assistant or executive assistant level support in a law firm or professional services institution
- Proficiency in Word, Excel, Outlook
- Aptitude for leadership and ensuring continuous improvement of processes
- Excellent written and oral communication skills
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
- Detail oriented with strong day-to-day organizational skills
- Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
- A person seeking a career with an exceptional firm
