POSITION: Legal Administrative Coordinator
LOCATION: Seattle, WA
BENEFITS: $76,000 – $108,000k, annual performance bonus, Paid Time Off, Medical, Dental & Vision Coverage, Life and Disability Insurance, 401(k) Retirement Plan, Flexible Spending Accounts, Transit Benefits, Professional Development Programs, and additional employee wellness offerings.
THE ORGANIZATION: Elite International Law Firm
KEY RESPONSIBILITIES:
- Perform high-volume administrative and legal support functions in a fast-paced, deadline-driven environment
- Coordinate complex scheduling, calendaring, and meeting logistics for legal professionals
- Manage litigation deadlines, court dates, client meetings, and project timelines
- Prepare, proofread, format, and finalize legal, business, and client-facing documents
- Assist with electronic filing processes and maintain compliance with procedural requirements
- Support document management, records retention, and electronic file organization
- Coordinate discovery-related documentation, production tracking, and case materials
- Assist with trial preparation, hearing logistics, and case management activities
- Conduct legal and business research utilizing online resources and databases
- Prepare presentation materials, reports, and meeting documentation
- Coordinate travel arrangements and expense reimbursement submissions
- Monitor attorney time entry and assist with billing and invoicing processes
- Process vendor invoices and support accounts receivable follow-up efforts
- Serve as a liaison between attorneys, clients, vendors, and internal departments
- Coordinate conference calls, video meetings, and client events
- Assist with new client onboarding, engagement documentation, and administrative workflows
- Maintain confidentiality while handling sensitive client and business information
- Troubleshoot technology-related issues and coordinate with support teams as needed
- Support process improvement initiatives and identify opportunities to increase operational efficiency
- Collaborate with cross-functional teams to ensure seamless client service and project execution
REQUIREMENTS:
- Bachelor’s degree preferred
- 3+ years of administrative, legal support, project coordination, or professional services experience
- Experience supporting attorneys, legal professionals, or executive-level stakeholders preferred
- Knowledge of litigation support processes, court procedures, and document management systems highly desirable
- Advanced proficiency in Microsoft Office Suite and legal technology platforms
- Exceptional organizational, communication, and customer service skills
- Ability to manage multiple priorities while meeting critical deadlines
- Strong attention to detail and commitment to producing accurate work product
- Ability to exercise discretion and maintain confidentiality
- Proven ability to work independently and collaboratively within a team environment
- Adaptable, proactive, and solution-oriented approach to problem-solving
- Flexibility to work additional hours or travel as business needs require
